Executive Administrative Assistant

Kimberly-Clark • Chicago, IL

1d • $92 - $109 • Onsite

About The Position

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU. In this role, you will: Manage an extremely active calendar of global appointments. This includes planning, coordinating, and ensuring the CIO’s schedule is followed and respected. Provide "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Leader's time and office. Research, prioritize, and follow up on incoming issues and concerns addressed to the CIO including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response. Provide a bridge for smooth communication between the CIO and internal departments, demonstrating leadership to maintain credibility, trust and support with Enterprise Kimberly-Clark Senior Management. Participate as an adjunct member of the Human Resource Global Leadership Team meetings. Work closely and effectively with the CIO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CIO updated. Provide leadership to build cross-functional and global relationships crucial to the success of the organization. Own execution of business projects assigned by the CIO , other Global Leaders, or the Chief of Staff. Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Partner with the Chief of Staff or members of the senior leader team to arrange and schedule meetings & events, including coordinating the agenda, preparing any meeting materials and or presentations, scheduling the conference space/technology required, coordinating all IT resources and catering. Complete expense reports; compose and prepare confidential communications; arrange complex and detailed domestic and international travel plans, itineraries, and agendas and compile documents for travel-related meetings. Work with other Enterprise Sr. Executive Assistants sharing best practices and coordinating calendars. Support and sometimes lead on-boarding activities for Executive new hires. About Us Huggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you. At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark. Led by Purpose. Driven by You. About You You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development. In one of our professional, roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center.

Requirements

• Bachelor’s degree.
• Minimum 5 years supporting SVP and/or C‑Level Executives .
• Expert-level written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills with ability to prioritize multiple tasks.
• Proactive problem-solving and sound decision-making .
• Proven ability to handle confidential information with discretion.
• Ability to work effectively independently and as part of a team .
• Ability to meet tight deadlines in a fast-paced environment.
• Demonstrated ability to influence across levels of an organization.

Nice To Haves

• Experience with global / diverse audiences .
• Experience using Concur (travel & expense systems).
• Experience with SAP and Workday .
• Experience supporting executive onboarding .
• Experience coordinating international travel and itineraries .
• Experience collaborating with Global Leadership Teams and executive assistants .

Responsibilities

• Manage an extremely active calendar of global appointments.
• Provide "gatekeeper" and "gateway" role
• Research, prioritize, and follow up on incoming issues and concerns addressed to the CIO including those of a sensitive or confidential nature.
• Provide a bridge for smooth communication between the CIO and internal departments
• Participate as an adjunct member of the Human Resource Global Leadership Team meetings.
• Work closely and effectively with the CIO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CIO updated.
• Provide leadership to build cross-functional and global relationships crucial to the success of the organization.
• Own execution of business projects assigned by the CIO , other Global Leaders, or the Chief of Staff.
• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Partner with the Chief of Staff or members of the senior leader team to arrange and schedule meetings & events
• Complete expense reports; compose and prepare confidential communications; arrange complex and detailed domestic and international travel plans, itineraries, and agendas and compile documents for travel-related meetings.
• Work with other Enterprise Sr. Executive Assistants sharing best practices and coordinating calendars.
• Support and sometimes lead on-boarding activities for Executive new hires.

Benefits

• We believe that our employees are our greatest asset, and we're committed to providing them with the resources they need to be successful.
• Flex That Works at Kimberly-Clark [ We believe great work happens when people come together with purpose. That’s why we offer a flexible work model that blends remote work with intentional in-person collaboration — helping you connect, grow, and innovate while maintaining the balance you value.
• Along with base pay, this position is eligible for overtime pay and a comprehensive benefits suite, including our 401(k) and Profit Sharing plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level