Executive Administrative Assistant

Highspring • McLean, VA

2d • $33 - $53

About The Position

The Executive Administrative Assistant supports up to eight Partners and helps the administrative team support the firm’s development and growth. The role provides proactive, high-quality administrative support for strategic client accounts, including calendar and travel management, meeting coordination, expense processing, document preparation, and event support. The assistant also helps maintain a professional, safe, and appropriate work environment in assigned work areas and performs other tasks and projects as assigned.

Requirements

• High school diploma.
• At least 3 years of experience providing administrative support in a fast-paced, deadline-driven organization.
• Strong organizational skills, attention to detail, and commitment to quality.
• Excellent written and verbal communication skills, including strong writing and proofreading capabilities.
• Ability to work efficiently in high-pressure situations.
• Ability to anticipate Partners’ needs and take initiative to provide proactive support.
• Experience booking and coordinating travel arrangements.
• Strong personal presentation skills and a professional, friendly, and helpful demeanor.
• Excellent interpersonal skills and ability to interact across all levels of the organization.
• Ability to follow standard procedures and policies and properly handle confidential information.
• Self-motivation to find new ways to add value and support the firm.
• Positive, can-do, problem-solving approach and willingness to go above and beyond.
• Ability to handle assignments independently, accurately, and with a sense of urgency.

Nice To Haves

• Bachelor’s degree, or an associate’s degree and currently pursuing a college degree.
• Experience coordinating event logistics.

Responsibilities

• Support up to eight Partners.
• Manage and coordinate Partners’ Outlook calendars.
• Support Partners with administrative tasks related to strategic client accounts.
• Manage Partners’ business travel, confirm details, and create or provide itineraries.
• Coordinate and schedule meetings, conference calls, and team events.
• Process Partners’ expense reports.
• Maintain Partners’ Outlook contacts.
• Create and edit PowerPoint presentations, Excel spreadsheets, and Word documents as requested.
• Handle Partners’ event registrations.
• Attend meetings as requested and take detailed, organized minutes as needed.
• Draft simple correspondence and proofread and format resumes and documents.
• Take charge of activities for assigned work areas and facilitate as needed to maintain a professional, safe, and appropriate work environment.
• Support other events and initiatives that affect assigned staff.
• Perform ad hoc tasks and projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED