Executive Administrative Assistant

Takeda • Cambridge, MA

11d • $31 - $49 • Hybrid

About The Position

At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide. Join Takeda as an Executive Administrative Assistant. As part of the Business Operations team, you will report to the Director of the team and work within the Neuroscience Therapeutic Area Unit (NS TAU).

Requirements

• High school diploma/GED required.
• Minimum 5 years of relevant work experience, or equivalent combination of training and experience.
• Strong PC literacy with intermediate skills in Microsoft Outlook, Word, Excel or PowerPoint.
• Excellent verbal and written communication skills.

Nice To Haves

• Associates degree preferred.

Responsibilities

• Coordinate documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.
• Use appropriate tools for required work including Microsoft Outlook, Word, Excel, and PowerPoint to track, document and report data.
• Review documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines and standards.
• Arrange travel for Orexin Franchise/Program/Portfolio Strategy Head and other leaders within department as required; complete expense reports in a timely manner.
• Manage meeting calendar for Orexin Franchise/Program/Portfolio Strategy Head
• Collect, review, enter, and format accurate data into spreadsheets, databases, and other electronic tools.
• Interface and communicate with internal customers; direct people to the appropriate resources.
• Research solutions and responds to email and phone inquiries with direct guidance and review from direct supervisor.
• Prepare documentation for payment of vendors, consultants, and suppliers; after review by direct supervisor, submit documentation and enters requests for payments into accounting system; responds to inquiries from accounts payable and payees.
• Participate in maintenance of improvement processes; implement changes to improvement processes for direct responsibilities with direction from supervisor.
• Develop a strong network within the department; draw on network to answer questions and successfully execute responsibilities.
• Demonstrate confidentiality in execution of all responsibilities.
• Perform other duties as required.

Benefits

• medical, dental, vision insurance
• a 401(k) plan and company match
• short-term and long-term disability coverage
• basic life insurance
• a tuition reimbursement program
• paid volunteer time off
• company holidays
• well-being benefits
• up to 80 hours of sick time per calendar year
• up to 120 hours of paid vacation for new hires

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED