Executive Administrative Assistant (Administrative Staff) - Pn 20063841

State of Ohio • Columbus, OH

6d • Onsite

About The Position

The Ohio Industrial Commission (OIC) is seeking an experienced Commission Level Administrative professional who demonstrates a high level of organization and attention to detail while providing administrative support & research for the Commissioner. The ideal candidate must possess exceptional communication skills, maintain a high level of confidentiality, be skilled in time management, and demonstrate a high level of customer service. The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. This position is filled through an assessment consisting of a structured interview. The interview will be administered in person at the William Green Building in Columbus, Ohio. This position may require travel; therefore, the person occupying this position must be able to provide his/her own transportation &/or legally operate a state-owned vehicle. The hourly wage for this position is not negotiable. ADA Statement: The Industrial Commission is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. To request a reasonable accommodation due to a disability please contact the ADA Coordinator, at 614-466-2765 (voice) or by email to: [email protected], as-soon-as possible but at least 14 days prior to the scheduled event. The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Requirements

• Completion of undergraduate core program in business administration, management science or public administration; 12 mos. trg. or 12 mos. exp. in supervisory, administrative &/or managerial position which involved limited research & public contact.
• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 12 mos. trg. or 12 mos. exp. in supervisory, administrative, managerial &/or staff position which involved limited research & public contact.
• Or 36 mos. trg. or 36 mos. exp. in business administration, management science or public administration.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Nice To Haves

• Exceptional communication skills
• High level of organization
• Attention to detail
• High level of confidentiality
• Skilled in time management
• High level of customer service

Responsibilities

• Under supervision, acts on behalf of the Commissioner.
• Works directly with staff of the Commissioners, Executive Director, Legal Counsel & Director of Adjudication.
• Works with Section Directors, OIC staff, injured workers, attorneys & representatives at the request of the Commissioner.
• Directs requests & inquiries from the Governor’s office, state legislature, injured workers, employers, attorneys & representatives to the proper sources.
• Follows up on such requests.
• Handles sensitive & confidential matters & maintains a high level of confidentiality.
• Reviews information & makes decisions at request of Commissioner.
• Reviews Commissioner orders for accuracy, makes necessary changes, & routes orders to Commissioner for review and signature.
• Responsible for hearing file preparation by obtaining and assembling pertinent claim information for Commissioner.
• Assists in hearing room as needed.
• Uses CASE Manager & CAS to print docket sheets and prepare hearing files.
• Maintains library of claim issues addressed by the Commissioner.
• Handles the administrative functions of the Commissioner’s office.
• Coordinates & assists with work that the Commissioner assigns.
• Schedules meetings with OIC & BWC staff, attorneys & representatives, & coordinates outside speaking engagements.
• Prepares agenda & compiles associated materials for weekly staff meetings.
• Maintains calendar for Commissioner & Commissioner staff.
• Maintains tickler system for issues to be addressed and meetings to be set.
• Prepares correspondence for Commissioner's signature.
• Uses personal computer equipment, types business letters, documents & reports.
• Maintains extensive filing system.
• Arranges routine & special appointments & meetings.
• Makes travel arrangements.
• Works with OIC staff, BWC Self-Insured & Legal Departments, & Self-Insuring Employers Evaluation Board (SIEEB) members & schedules meetings, conferences, & hearings when the Commissioner acts as Chairperson of SIEEB.
• Drafts & issues conference & hearing notices & sends participants links for virtual attendance.
• Compiles docket sheets.
• Creates sign-in sheets.
• Contacts parties & staff members regarding attendance at conferences & hearings & composes attendance logs.
• Prepares complaint packets for the Board Members & staff.
• Drafts conference scripts.
• Works with Security to arrange parking for Board members & security personnel during conferences.
• Attends SIEEB meetings, conferences, & hearings.
• Obtains the signatures of the Board members on decisions & issues those decisions.
• Maintains files of all complaints brought before SIEEB.
• Performs related duties as required.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level