Executive Administrative Assistant

Keurig Dr Pepper•Frisco, TX

1d•$62,500 - $90,000•Onsite

About The Position

We have a great opportunity for an Executive Administrative Assistant to work at our Frisco headquarters at Keurig Dr Pepper. Are you an independent organized person who enjoys working in a fast-paced, results-driven environment? Are you great at building strong relationships and seek to work in a FUN and collaborative environment? We are looking for people who want to MAKE THEIR MARK on the business and work in a culture that values determination, integrity, and a collaborative spirit. If this sounds like you, you owe it to yourself to find out more about careers with Keurig Dr Pepper. This position is a critical role that supports the SVP Innovation & Transformation, the VP Marketing Analytics & Information, the VP Marketing Technology, and their respective teams. This person is responsible for performing senior level, administrative activities to set the team up for success and requires an individual with sound business judgment and the ability to make independent decisions in a fast-paced environment. Advanced proficiency skills required in Microsoft office, including PowerPoint, Word, and Excel. Excellent written and verbal communication skills are also required. The ability to anticipate needs, think critically and offer solutions to problems is a plus.

Requirements

2+ Years of College Preferred
3-5 Years administrative assistance experience required
Senior administrative assistance experience preferred
PASSION: People with an infectious spirit who are passionate about beverages, our consumers, our brands, our customers, and winning.
OPTIMISTS WITH AN ENTTREPRENEURIAL SPIRIT: Optimists who are inspired by innovation, creativity, and breakthrough thinking that challenges the conventional and fosters new ideas.
DRIVE FOR IMPACT: Self-motivated leaders that drive their agenda and thrive in a competitive, fast-paced environment. Relentless focus on delivering results and tenacity to get it done with a sense of urgency.
CHANGE AGENTS: Leaders that are agile, courageous, and push through conflict for speed to action. People that thrive under pressure, take big risks, deliver solutions, and lead the change.
DATA-DRIVE DECISION-MAKERS: Ability to scan the environment, remove barriers, recommend solutions, and leverage sound business judgment and analytics to make bold decisions.
Advanced proficiency skills required in Microsoft office, including PowerPoint, Word, and Excel.
Excellent written and verbal communication skills are also required.
The ability to anticipate needs, think critically and offer solutions to problems is a plus.

Nice To Haves

Senior administrative assistance experience preferred

Responsibilities

Delivers legendary customer service to all people who interact with the SVP/VP’s, including fellow employees, peers, customers, and vendors
Strong influencing, interpersonal and communication skills. Ability to communicate effectively in both written and oral format with executive level management, and all internal/external contacts.
Anticipates the needs of their SVP/VP’s by proactively identifying ways to address issues and resolve problems quickly
Escalates issues within the department that warrant immediate attention
Assist with our Team Culture initiatives to foster a caring and collaborative work environment
Assist Marketing Capabilities with building and executing our Marketing Training programs including assisting with college recruiting events, managing our in-market training logistics, onboarding new hires for success, and assisting with all training needs as requested
Maintain positive, “can-do” attitude at all times and embed enterprise collaboration across all team
Work closely with other Marketing administrative assistants to share best practices and foster a collaborative work environment
Calendar management
Proactively manages and prioritizes calendars and itineraries to ensure more effective use of SVP’s/VP’s time
Proactively resolves scheduling conflicts
Travel management
Manage travel for SVP/VP’s including making all travel arrangements and preparing detailed travel packets utilizing calendar blocks.
Budget Management/Reports
Manage T&E expense reports for SVP and two VP’s leveraging our internal Concur System
Review and manage expense report approvals for SVP’s/VP’s direct reports ensuring they are T&E compliant and resolving errors when needed
May prepare periodic reports or documents, e.g. monthly billing reports and invoices and may monitor and update budgets based on input from managers, researching discrepancies and resolving as appropriate
Meeting Management
Assist SVP/VP’s and Direct reports with meeting preparation including booking meeting rooms, managing AV equipment needs, sending out calendar invites, and managing all meeting elements
Assist team and other administrative assistants with large lunch meetings, offsites or partner meetings as Bottler Marketing Committee meetings (BMC)/Bottler Association (BA) meetings.
Business and Technology
Willingness to understand the business and industry in which the department operates
Provide administrative support to SVP/VP’s and direct reports, including using technology platforms to foster streamlined planning and meeting management.
Organize workload to comply with deadlines and priorities and work independently to complete routine department or group functions.
Strong organizational and technical skills including:
PowerPoint – proficient at building customized templates, formatting, and embedding images and videos
Excel – Proficient at building customized spreadsheets, pivot tables, and sorting features for ease of manipulation of data
Workday – Understanding of Workday features and how to navigate system for key deliverables
MS Teams – understanding of key features and how teams can leverage for speed to action and communication in a virtual environment