Executive Administrative Assistant

Odyssey Systems Consulting Group, Ltd.•Hampton, VA

3d•$95,000 - $115,000•Onsite

About The Position

Odyssey has an exciting opportunity for an Executive Administrative Assistant providing support to the Command, Control, Communications (C3C)/Kessel Run division. Kessel Run is an Air Force unit that delivers resilient command and control and targeting software capabilities that provide warfighters with decision advantage. Under the Department of the Air Force Program Executive Office for Command, Control, Communication, and Battle Management (DAF PEO C3BM), Kessel Run technologies make up the DAF BATTLE NETWORK, the systems-of-systems designed to help the Joint Force make operational decisions faster than our adversaries. The Division architects and acquires the means to connect weapon systems with warfighters and decision makers to enable the warfighter to win against the pacing challenge in an era of great power competition. This is a full time position located at Hanscom AFB, Bedford, MA or Langley AFB Hampton, Virginia.

Requirements

Must be a US citizen
Must have and be able to maintain a Secret Clearance
Defense Travel System (DTS)
Microsoft Outlook calendar management and scheduling
SharePoint administration and document management
Microsoft Office Suite (Word, Excel, PowerPoint, Teams)
Meeting coordination, action item tracking, and executive-level administrative support
Experience supporting DoD program office operations
Self-starter with the ability to work independently
Strong organizational and time management skills
Ability to prioritize competing requirements in a fast-paced environment
Strong written and verbal communication skills
Ability to interact professionally with senior military officers, government civilians, and contractor personnel
Attention to detail and ability to manage sensitive information

Nice To Haves

Bachelor’s Degree in a related field in the respective technical/professional discipline being performed
3+ years of experience with specific experience in a DoD setting

Responsibilities

Provide administrative and operational support to government leadership and acquisition program teams.
Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
Track and monitor action items, taskings, suspense dates, and program deliverables.
Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
Assist with Awards and Decorations for the branch.
Branch SharePoint site content manager
Onboarding/offboarding of personnel
Tracking of Branch training requirements
Coordination for Military Evaluations
Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
Maintain program files, records, and document repositories in accordance with organizational procedures.
Assist with workflow management, office operations, and process improvement initiatives.
Coordinate, analyze, distribute, and track organizational taskings and responses.
Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
Respond to routine inquiries, answer inquiries (email and MS Teams Chat), and provide administrative customer support.
Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.