Executive Administrative Assistant

GE Vernova•Schenectady, NY

About The Position

Reporting to the GE Vernova Wind Services Segment Leader, the Executive Administrative Assistant will provide a range of administrative support to Executive leaders in the GE Vernova Wind organization. The role requires independent execution of all assigned responsibilities, effectively balancing the needs of multiple leaders, and operating as part of a team that provides back-up support to other administrative staff as needed. A high level of integrity in handling confidential information is required.

Requirements

Bachelor’s degree or High School diploma and five years’ work experience as an executive administrative assistant, or equivalent experience/ knowledge
Minimum five years’ experience in event planning, administrative support, or complex project management or equivalent experience.
Ability to successfully organize and execute details in a fast-paced, ever-changing, environment.
Ability to successfully manage competing priorities.
Highly results driven with exceptional follow through.

Nice To Haves

Outstanding interpersonal skills.
A collaborative team player yet able to work independently.
Ability to creatively solve problems and drive best outcomes.

Responsibilities

Proactively support the assigned leaders and team by independently executing all responsibilities while successfully balancing the needs of multiple Senior Leadership team members.
Prioritize, maintain, and organize extensive and complex calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end travel schedules, travel itineraries, air, hotel and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses.
Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and make recommendations as needed.
Manage a range of general administrative services including ordering supplies and invoice processing.
Maintain distribution lists, create the draft for organizational announcements and distribute.
Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed.
Manage Workday transactions and pull reports as needed.
Communicate professionally with internal and external persons, at times acting as first point of contact to functional leader and/or staff making interactions positive experiences. Work proactively and collaboratively to solve for issues.
Handle confidential data and matters discreetly and professionally.
Create and manage purchase orders as needed; manage outgoing shipments as needed.
Maintain gratitude plan with communications for moments that matter (ie major life events for team).
Work as a team player with others.
Special projects as required.

Benefits

Relocation Assistance Provided
Geographic differential of 110%, 120% or 130% of salary in certain areas
Medical, dental, vision, and prescription drug coverage
Access to Health Coach from GE Vernova, a 24/7 nurse-based resource
Access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services
GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions
Access to Fidelity resources and financial planning consultants
Tuition assistance
Adoption assistance
Paid parental leave
Disability benefits
Life insurance
12 paid holidays
40 hours of personal business time
160 hours of personal illness and caregiving time
Two weeks of annual vacation