Executive Administrative Assistant

Intel • Us, CA

30d • Onsite

About The Position

The Executive Assistant is a key partner in driving Intel's success by providing professional, proactive, and executive-level administrative support. In this role, you will enable the seamless operation of a dynamic and fast-paced environment by managing critical schedules, logistics, and organizational tasks for senior and executive-level staff. Your collaboration and organizational skills will directly contribute to the efficient functioning of Intel's leadership team, enabling them to focus on strategic priorities and business impact. This position offers an opportunity to be at the heart of a globally dispersed team, ensuring smooth communication, coordination, and operational effectiveness while representing Intel's values of innovation and excellence. We seek individuals who thrive in high-energy environments, demonstrate exceptional organizational and interpersonal skills, and are passionate about enabling leadership teams to achieve their goals. Join us and play a vital role in shaping Intel's success and future growth.

Requirements

• High School Diploma or equivalent.
• 7+ years of experience in executive-level administrative support.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Expertise in managing executive-level calendar scheduling and complex travel arrangements.
• Demonstrated capability using tools such as Concur, Workday, SharePoint, and Teams.

Nice To Haves

• Associate degree or higher in any field of study.
• Familiarity with Intel-specific tools, including My Travel, Purchasing Services, and My Expenses.
• Strong organizational and project management skills, with an ability to adapt to a fast-paced and evolving environment.
• Demonstrated ability to foster strong working relationships and provide leadership within administrative teams.
• Independent initiative and problem-solving skills to anticipate business needs and recommend solutions.

Responsibilities

• Manage complex calendar schedules effectively, ensuring alignment with priorities and deadlines, while coordinating logistics across multiple time zones and teams.
• Organize and facilitate meetings, events, and conferences, including preparation of agendas, stakeholder coordination, and recording minutes as needed.
• Book and manage complex domestic and international travel arrangements, including visas and expense reporting, in compliance with Intel's travel policies.
• Support organizational health initiatives by coordinating recognition programs, team building activities, and quarterly events.
• Draft, proofread, and format correspondence and presentation materials using advanced software tools.
• Collaborate with administrative staff across departments to maintain organizational charts, distribution lists, and divisional logistics.
• Operate as a liaison for policies and procedures, providing guidance and communication to ensure alignment and compliance.
• Mentor and onboard new administrative staff, fostering a collaborative and inclusive environment.
• Proactively identify and address operational challenges, applying sound judgment and problem-solving skills to resolve issues efficiently.

Benefits

• We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock bonuses, and benefit programs which include health, retirement, and vacation.
• Find out more about the benefits of working at Intel .

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED