Executive Administrative Assistant - Breakthrough

BreakthroughFuel • Green Bay, WI

12d • Onsite

About The Position

The Breakthrough Division moves fast, thinks boldly, and holds itself to an extraordinary standard — and the Executive Administrative Assistant who thrives here does too. This is not a background role. It is a front-row seat to high-impact decision-making, and the person in it is every bit as invested in the outcomes as the leaders they support. We are seeking an exceptionally polished, proactive, and perceptive Executive Administrative Assistant who genuinely loves what they do. You bring quiet confidence, unshakeable discretion, and a sixth sense for what's needed before it's asked. You read the room, guard the calendar, protect information, and represent the Division President with the same care and intentionality they would bring themselves. You are the connective tissue of a dynamic leadership team — orchestrating complexity behind the scenes so those in front can lead at their best. If you find deep satisfaction in delivering flawless support, building trust through reliability, and operating with the polish of a true professional, you will thrive here. This position is located onsite at our office in Green Bay, WI.

Requirements

• Minimum 5 years of experience providing executive-level administrative support, ideally in a fast-paced, growth-oriented organization
• Proven track record of handling confidential, sensitive information with absolute discretion and professional maturity
• Exceptional written and verbal communication skills — polished, precise, and professionally compelling
• Mastery of Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint; proficiency with collaboration platforms (Teams, SharePoint)
• Outstanding organizational and prioritization skills with a consistent ability to meet deadlines and manage competing demands
• Strong interpersonal presence — warm, confident, and effective at all levels of an organization
• Proactive self-starter with the ability to independently identify and resolve issues before they escalate
• High business acumen — able to understand organizational context, strategic priorities, and leadership dynamics
• Demonstrated ability to manage complex logistics, high-stakes schedules, and multi-layered projects simultaneously
• Professional, polished demeanor that reflects executive office standards in all settings
• Must be currently authorized to work in the United States on a full-time basis and must not require U.S. Venture’s sponsorship to continue to work legally in the United States.

Nice To Haves

• Bachelor's degree in Business Administration, Communications, or a related field
• Experience supporting a C-suite or Division President level executive
• Familiarity with AI-powered tools and productivity platforms (e.g., Copilot, Notion, Asana, or similar)
• Experience in a SaaS, technology, or high-growth divisional environment
• Event planning or project coordination experience

Responsibilities

• Serve as the trusted right hand to the Division President, managing time, priorities, and access with exceptional judgment
• Anticipate needs before they arise — thinking two steps ahead to enable seamless execution and focused leadership
• Prepare and synthesize executive-level briefings, presentations, and reports that are clear, compelling, and decision-ready
• Conduct research and distill complex information into actionable insights that support strategic priorities
• Manage high-stakes, fast-moving calendars with precision — balancing urgency, importance, and relationships
• Serve as the polished, professional face of the executive office — managing all internal and external correspondence with tact and warmth
• Draft, edit, and send communications on behalf of the Division President with voice-consistent precision
• Build and maintain trusted relationships across all levels of the organization and with key external partners
• Exercise exceptional discretion when handling sensitive information, leadership dynamics, and confidential matters
• Represent the Breakthrough Division brand in every interaction — written, verbal, and in-person
• Manage end-to-end travel logistics — flights, accommodations, ground transportation, and detailed itineraries — with zero margin for error
• Prepare meeting agendas, facilitate follow-through on action items, and ensure leadership meetings are productive and purposeful
• Manage expense reports with accuracy and timeliness
• Maintain organized, efficient systems for documents, records, and information flow
• Coordinate high-visibility events, offsites, and leadership gatherings from concept to execution
• Support the broader Breakthrough leadership team, facilitating collaboration, information flow, and follow-through on key initiatives
• Serve as the primary point of contact for internal departments, team members, and external stakeholders
• Actively support organizational changes, onboarding of new leaders, and strategic project coordination
• Champion continuous improvement across administrative tools, processes, and workflows
• Handle all proprietary, sensitive, and personnel-related information with the highest level of discretion
• Exercise sound, independent judgment in managing competing priorities, sensitive situations, and escalations
• Maintain the trust of leadership and team members by consistently demonstrating integrity and professionalism
• Embody our values of High Performance, Caring Relationships, Strategic Foresight, and Entrepreneurial Spirit in every interaction
• Find A Better Way — champion continuous improvement and identify opportunities to elevate quality, efficiency, and team experience
• Invest in your own growth by staying current with tools, technologies, and best practices in executive support
• Support corporate safety, compliance, and policy efforts; perform other duties as assigned

Benefits

• U.S. Venture will not offer sponsorship for employment status
• U.S. Venture will not accept unsolicited resumes from recruiters or employment agencies.
• U.S. Venture, Inc. is an equal opportunity employer that is committed to inclusion and diversity.
• If you need assistance or an accommodation due to a disability, you may call Human Resources at [phone].

What This Job Offers

• Job Type: Full-time
• Career Level: Executive