Executive Administrative Assistant

Miller Electric Company•Jacksonville, FL

About The Position

We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems. We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Group President for all Florida operations. This role is critical to ensuring efficient day-to-day executive support, seamless scheduling, and well-prepared meetings. The ideal candidate is a strong communicator who can anticipate needs, manage competing priorities, and handle confidential information with discretion.

Requirements

Proven experience as an administrative assistant or executive support role, preferably supporting senior leadership
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
High attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced environment
Professional demeanor with the ability to interact effectively at all levels of the organization
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
Ability to work independently, anticipate needs, and exercise sound judgment
High school diploma
Ability to maintain a high level of trust and confidentiality with sensitive items
Positive attitude and the ability to work with and learn from others
Effectively communicate with both internal and external customers
Agility in computer software

Nice To Haves

Experience supporting executives with multi-location or regional operations
Familiarity with meeting coordination, travel planning, and executive-level correspondence
Experience preparing meeting minutes and executive summaries
Experience supporting Project Managers
Experience in the Construction industry
Accounting experience

Responsibilities

Manage and coordinate the Group President’s calendar, including scheduling internal and external meetings across multiple Florida locations
Organize and prioritize daily schedules to ensure optimal use of executive time
Prepare, compile, and distribute documents, reports, presentations, and agendas in advance of meetings
Attend meetings as requested to take notes, capture action items, and distribute follow-up summaries
Coordinate travel arrangements, including flights, lodging, transportation, and itineraries
Serve as a point of contact between the Group President and internal teams, leadership, and external partners
Assist with organizing leadership meetings, site visits, and special events.
Maintain accurate records, files, and correspondence in an organized and accessible manner
Handle confidential and sensitive information with professionalism and discretion
Provide general administrative support and assist with special projects as needed