Executive Administrative Assistant

DPDHL•Westerville, OH

16d•Onsite

About The Position

Would you like to join the Logistics Company for the World? DHL Supply Chain is just that. Become an essential part of everyday life, by contributing to an organization that is Connecting People and Improving Lives. If you have a passion for people, a desire to problem-solve, and eagerness to pursue continuous improvement opportunities… we look forward to exploring career possibilities with you! We are seeking a highly skilled and professional Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The successful candidate will be responsible for managing the day-to-day operations of the executive office, facilitating efficient communication, and ensuring the smooth functioning of administrative processes. This role requires exceptional organizational skills, strong attention to detail, and the ability to handle sensitive and confidential information with the utmost discretion. The Executive Administrative Assistant will play a critical role in optimizing productivity and contributing to the overall success of our organization.

Requirements

High school diploma or general education degree (GED), required
3 + years’ experience as an executive assistant to a Senior Manager, required
Intermediate to advanced PC software Application skills (Excel, Word, Outlook), required
Operation of standard office equipment, required
Excellent interpersonal skills, required
Excellent composition/proofreading skills, required

Nice To Haves

Shorthand or notetaking skills, desired

Responsibilities

Manage complex calendars, schedule appointments, and coordinate meetings for executives.
Arrange domestic and international travel logistics, including flights, accommodations, and ground transportation.
Prepare and organize documents, presentations, and reports for executive meetings and presentations.
Screen incoming calls, emails, and correspondence; prioritize and respond as necessary.
Act as the point of contact between executives and internal/external stakeholders, demonstrating professionalism and diplomacy in all interactions.
Handle sensitive and confidential information with the highest level of discretion.
Oversee the day-to-day operations of the executive office, ensuring a well-organized and efficient work environment.
Maintain inventory of office supplies, equipment, and manage vendor relationships as necessary.
Coordinate and assist with onboarding of new employees, including workspace setup and necessary documentation.
Serve as a liaison between executives and department heads, ensuring timely and effective communication across all levels of the organization.
Prepare and distribute internal and external communications, including memos, emails, and announcements.
Coordinate and manage executive-level meetings, conferences, and events, including logistics, agendas, and follow-up actions.
Assist in the preparation and maintenance of reports, budgets, and financial documents.
Conduct research and gather data as needed for various projects and initiatives.
Organize and maintain digital and physical files, ensuring easy access and retrieval.