Executive Administrative Assistant

Hendrick•East Independence, HI

35d•$29 - $31•Onsite

About The Position

Hendrick Automotive Group is seeking a highly organized and detail-oriented Administrative Assistant to join our VP of Dealership Accounting and Consolidated Accounting Office Onsite in Charlotte, NC! The Administrative Assistant plays a crucial role in supporting our VP of Dealership and the operations of the Charlotte Consolidate Accounting Office and this position combines a variety of administrative, secretarial, and meeting coordination responsibilities, providing essential support to our VP and the team ensuring smooth day-to-day operations. Schedule: Full Time Business Hours (Monday to Friday 8:00am to 5:00pm) Pay Range: $28.50- 30.50 per hour (Based on experience)

Requirements

Advanced skills in Microsoft Word, Excel, and PowerPoint
Familiarity with video conferencing tools (Zoom, Teams, etc.)
Ability to learn new software and internal systems
High level of discretion and confidentiality
Ability to work independently with minimal supervision
Strong problem-solving and decision-making skills
Calm and composed under pressure in a fast-paced environment
Adaptable and flexible when priorities shift quickly
Associates Degree, Bachelors or equivalent.
3-5 years’ experience in executive administrative assistant ideally in a business or professional services environment.
Advanced proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Proven experience in administrative in a fast-paced environment with the ability to adapt to shifting meeting schedules and evolving processes.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Excellent verbal and written communication skills.
Ability to work independently and as part of a team.
A positive, proactive, and flexible attitude toward work.
Demonstrate leadership and public speaking skills.
Problem solving Customer Service, Typing, Phone Handling, Reporting skills, Data Entry, Organization.

Nice To Haves

Experience with project management tools is a plus

Responsibilities

Manage complex calendars, scheduling, and meeting coordination across multiple time zones
Book travel arrangements including flights, hotels, and ground transportation
Prepare and organize expense reports and reconcile receipts. This would be using both Concur and paper expense reports using Hendrick Policies.
Maintain organized filing systems, both digital and physical. We use the Box Application for most of our filing procedures.
Preparing and maintaining policy, project and presentation books. We do bind our books, and this will be the responsibility of the candidate.
Draft, proofread, and send professional correspondence
Screen and manage phone calls and meeting requests.
Communicate clearly and professionally at all levels of an organization and external relationships
Coordinate special projects and track deadlines
Support office operations and team administrative needs
Prepare agendas, take meeting minutes, and follow up on action items
Manage relationships with vendors and external partners
Perform any additional administrative or coordination tasks as needed to support the growth and efficiency of our VP and Accounting office.
Maintains CSI at or above Company standards
Maintains an organized, clean and safe work area
Participates in required training
Records all hours worked accurately in company timekeeping system
Follows Safeguards rules and regulations.
Demonstrates the Company’s Core Values
Complies with Company policies and procedures
Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties.

Benefits

Paid Medical- NO COST Employee Healthcare and Prescription Plan
Dental, Vision Insurance
Paid Time Off, Holiday, and Sick Pay
NO COST Employee Assistance Program
Short-Term & Long-Term Disability, Life Insurance
Rewarding performance-based pay plans
Tuition Reimbursement Program
401(k) with Company Match
Largest privately owned auto group in the country, GREAT career growth potential
Employee Discounts
Clean State of the art facilities
Largest privately owned auto group in the country- great career growth potential!