Executive Administrative Assistant

PHILABUNDANCE • Philadelphia, PA

12d • $60,000 - $60,000 • Onsite

About The Position

The Executive Administrative Assistant will provide comprehensive administrative support to an executive, ideally in a C-level capacity or similar role, within a cohesive effective team environment. This role requires managing a high degree of confidentiality and strategic information, developing and executing presentations and communications for key contacts, senior staff, and Board Members, and functioning as a liaison, intermediary, and point person for an executive and related department activity. The assistant will also be responsible for creating detailed and accurate complex reports, including financials, investments, strategic goals, and company status. The position is full-time and requires the ability to work in a fast-paced environment with shifting priorities, demonstrating strong organizational skills and attention to detail.

Requirements

• High School Diploma or GED.
• A minimum of 5 years of experience in an executive administration or related role.
• Previous experience supporting an executive, ideally in a C-level capacity or similar role, within a cohesive effective team environment.
• Previous experience managing and experiencing a high degree of confidentiality and strategic information.
• Strong experience developing and executing presentations and communications for key contacts, senior staff and Board Members.
• Previous experience working with a diverse cross section of teams.
• Ability to function as a liaison, intermediary and point person for an executive, related department activity.
• Experiencing creating detailed and accurate complex reports, including financials, investments, strategic goals, and company status.
• Strong administrative capability to work with databases, produce reports, communication, analysis and present internally and externally.
• Proficiency in Microsoft suite, PowerPoint, database experience, and Zoom/Teams.
• Excellent interpersonal skills: ability to build strong relationships and work collaboratively with individuals and teams internally and externally.
• Ability to work in a fast-paced environment with shifting priorities.
• Solution driven, able to sort through available information to arrive at an effective solution.
• Organizational skills which yield consistent accurate information, filing systems, alignment with storage and communication standards and are produced in a timely reliable manner.
• Ability to write, edit and proofread a wide variety of documents including presentations, reports, and communication documents.
• Strong attention to detail and deadlines.
• Must have valid driver’s license if using company vehicle.
• Ability to be available evenings, weekends and take on extended hours as business needs demand.
• Must be able to move up to 20 pounds.
• See, hear, and speak with sufficient capability to perform assigned tasks and maintain proper safety conditions.

Nice To Haves

• Additional formal education in Business, Communication, Administration, or Marketing.
• Certifications.
• Experience in a diverse multi language environment.
• Fluency with Spanish.

Responsibilities

• Provide comprehensive administrative support to an executive.
• Manage and handle a high degree of confidentiality and strategic information.
• Develop and execute presentations and communications for key contacts, senior staff, and Board Members.
• Function as a liaison, intermediary, and point person for an executive and related department activity.
• Create detailed and accurate complex reports, including financials, investments, strategic goals, and company status.
• Lead indirectly at an elevated level across an enterprise.
• Work with databases, produce reports, handle communication, analysis, and present internally and externally.
• Build strong relationships and work collaboratively with individuals and teams internally and externally.
• Manage and work with highly confidential information personally and/or within the team.
• Maintain an acceptable work pace and align with required personal and team deadlines.
• Demonstrate cognitive ability to provide direction, follow directions and routines, work independently with appropriate judgment, read words and numbers, concentrate, memorize, recall, identify logical connections, determine sequence of response, process proactively, identify near and long-term future needs, evaluate problems, and escalate/inform management as necessary.
• Perform office tasks using simple hand grasp, fine hand manipulation, and reach associated with assigned tasks such as keying.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED