Executive Administrative Assistant

Medtronic•Mounds View, MN

22d•$72,400 - $108,600•Hybrid

About The Position

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. A Day in the Life At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. This position will be based in Mounds View, MN. The Executive Assistant to the Chief Medical Officer (CMO) provides strategic, high-impact executive support within a large, global medical device organization focused on Structural Heart therapies. This role goes beyond traditional administrative support and functions as an extension of the CMO—driving operational rigor, enabling clinical and medical strategy execution, and ensuring seamless coordination across global clinical, regulatory, R&D, quality, and commercial organizations. The ideal candidate brings deep experience supporting senior medical or R&D leadership in complex, highly regulated environments and demonstrates exceptional judgment, discretion, and executive presence.

Requirements

Minimum 6 years of experience supporting senior executives, preferably: CMO, Chief Scientific Officer, or R&D leadership
Experience in Large medical device, biotech, or pharmaceutical organizations
High School Diploma or equivalent

Nice To Haves

8 -10 years experience in cardiovascular, interventional cardiology, or Structural Heart strongly preferred
Familiarity with Structural Heart therapies (e.g., TAVR, TMVR, transcatheter repair/replacement technologies)
Experience supporting clinical trials, medical affairs, or regulatory interactions
Exposure to global product lifecycle management in MedTech

Responsibilities

Serve as a trusted thought partner and operational extension of the CMO
Anticipate priorities, risks, and opportunities across clinical, medical affairs, and regulatory initiatives
Independently manage competing demands to protect and optimize executive focus
Own the CMO’s complex, global calendar, aligning time with enterprise and franchise-level priorities
Proactively resolve conflicts, sequence engagements, and ensure preparedness for critical decision-making forums
Gatekeep requests and communications with a strong understanding of organizational dynamics
Coordinate leadership team meetings, operating reviews, and governance forums across Structural Heart
Prepare high-quality briefing materials, executive summaries, and decision documents
Track strategic initiatives, action items, and cross-functional commitments to ensure follow-through
Support administrative and operational aspects of clinical development and medical affairs activities
Coordinate preparation of materials for advisory boards, investigator meetings, regulatory interactions, and audits
Maintain structured oversight of confidential clinical, medical, and regulatory documentation
Act as a central coordination point between the CMO and global teams including: Clinical Development, Medical Affairs, Regulatory Affairs, R&D / Engineering, Quality & Compliance, Commercial & Market Access
Navigate matrixed organizations and align stakeholders across regions and time zones
Draft, edit, and manage executive-level communications, presentations, and internal updates
Ensure clarity, consistency, and alignment with corporate and franchise strategy
Handle sensitive communications with diplomacy and professionalism
Manage complex global travel logistics, including international itineraries
Oversee expense management and administrative compliance
Anticipate and mitigate logistical challenges to ensure continuity of executive operations
Handle highly sensitive information related to clinical data, physician relationships, and regulatory strategy
Maintain strict confidentiality and adhere to corporate, legal, and healthcare compliance requirements
Serve as a role model for integrity, discretion, and professionalism