Executive Administrative Assistant

Bimbo Bakeries USA•Irving, TX

4d•$64,700 - $84,100•Onsite

About The Position

Bimbo Bakeries USA is seeking an Executive Administrative Assistant to provide executive administrative support to senior leaders at our Corporate Office in Irving, TX. This role involves managing calendars, scheduling events and meetings, coordinating travel, responding to inquiries, and handling expense reporting. Join the largest baking company in the world and our family of 20,000 associates nationwide, where we offer competitive pay and benefits in a safe, inclusive, and diverse work environment that promotes development.

Requirements

High school diploma required.
Minimum 6+ years of administrative experience supporting 3 or more individuals simultaneously.
Excellent communication and interpersonal skills.
Ability to interact with individuals at all levels within the organization.
Ability to organize and plan meetings at all levels and all aspects.
Professional demeanor and ability to maintain confidentiality.
Ability to work independently with minimal direction.
Must be able to multi-task and prioritize needs of multiple individuals.
Proficient in Microsoft Office programs: Word, Excel, and PowerPoint.

Nice To Haves

BS or AS degree preferred.
A combination of education, training, and experience that results in demonstrated competency to perform the work may be substituted.

Responsibilities

Book conference rooms for the Marketing, Customer Planning, and Research & Development departments.
Schedule meetings and conference calls for internal and external sources.
Manage the calendars and phone calls for Executive Leaders.
Coordinate travel arrangements for leaders and new associates, including flights, hotels, and car service.
Prepare, maintain, and distribute documents; maintain confidential files and data; update the department contact list.
Arrange lunch meetings, including ordering, setup, and cleanup.
Manage team expense reporting, including itemizing expenses, scanning receipts, and supplying missing receipt affidavits.
Assist with the onboarding of new associates by ordering hardware, scheduling orientation meetings, ordering corporate credit cards, and ordering business cards.
Arrange external meetings, including venue selection, catering, A/V, room requirements, and lodging.
Assist new vendors and consultants with system setup documentation.
Order office supplies.
Send out UPS packages as needed.