Executive Administrative Assistant

Catch Health•Clearwater, FL

8d•Onsite

About The Position

The Executive Administrative Assistant will serve as a trusted right hand to three C-Suite Owners of Catch Coverage, a growing health insurance company with over 500 employees. This highly visible and fast-paced role requires an experienced, polished, and proactive professional who can seamlessly support senior leadership across multiple locations including Fort Lauderdale and Clearwater. This role is onsite and will be based out of our Clearwater, FL office. This role demands 100% discretion and professionalism at all times there are no exceptions. The ideal candidate brings exceptional organizational skills, sharp attention to detail, a high degree of discretion, and the technical savvy to thrive in a modern, dynamic executive environment.

Requirements

Minimum of ten (10) years of experience as an Executive Assistant or Administrative professional supporting C-Suite or senior level executives
Experience supporting multiple executives simultaneously in a fast-paced, multi-location environment strongly preferred
Must be based in or willing to work from our Clearwater, FL office 5 days a week.
Exceptionally organized with a strong ability to manage competing priorities, meet deadlines, and adapt quickly to shifting demands
Tech-savvy with advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Google Workspace, and virtual collaboration tools
Experience with calendar management platforms, travel booking systems, and expense management software
Outstanding written and verbal communication skills professional, polished, and clear
High degree of professionalism, discretion, and sound judgment when handling confidential information
Proactive and solutions-oriented mindset with a strong sense of ownership and follow- through
Strong interpersonal skills with the ability to build relationships across all levels of the organization with complete discretion.

Nice To Haves

Experience in the insurance, healthcare, or financial services industry is a plus
Bachelor’s degree preferred; equivalent experience will be considered

Responsibilities

Provide high-level administrative support to three C-Suite Owners, anticipating needs and managing priorities with minimal direction
Manage and prioritize complex, multi-executive calendars, proactively resolving scheduling conflicts and ensuring leaders are prepared for every commitment
Screen, triage, and draft correspondence on behalf of executives, ensuring timely and professional communication at all times
Coordinate any domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries
Attend executive meetings, take accurate and thorough notes, and distribute action items and follow-ups in a timely manner
Serve as a communication liaison between the C-Suite and internal departments, external partners, and stakeholders across both the Fort Lauderdale and Clearwater locations
Prepare, edit, and format executive-level presentations, reports, and documents with a high degree of accuracy and professionalism
Manage confidential and sensitive information with the utmost 100% discretion and integrity
Coordinate logistics for executive meetings, board sessions, offsites, and company events
Manage expense reporting and reconciliation for all three executives
Leverage technology platforms and tools to streamline workflows, improve efficiency, and support cross-location collaboration
Handle special projects and ad hoc assignments as directed by the C-Suite