Executive Administrative Assistant

Stryker • Irvine, CA

14d • Hybrid

About The Position

The Executive Assistant will provide support to the President of the Peripheral Vascular division in all aspects of supporting executive functions in a global organization. The responsibilities require independent judgment, initiative, and executive intuition in supporting the needs of an executive in their team, while demonstrating adaptability and problem-solving as part of office management.

Requirements

• High School Diploma or equivalent
• 5+ years’ experience providing high-level administrative support, including calendar, expense, travel, and meeting/event planning
• Experience proofreading, editing, and/or preparing executive-level documents
• Experience with Microsoft Office Suite technology, including complex document creation, spreadsheet creation, and presentation creation
• Ability to work outside normal business hours

Nice To Haves

• Associate or bachelor’s degree
• Familiarity with SAP Concur and/or BCD Travel

Responsibilities

• Provide comprehensive administrative support to the President including managing travel arrangements (air, hotel, transportation), visa processing, and IT support for key meetings.
• Coordinate and reconcile expense reports, maintain the President’s calendar, and assist with preparation of materials for speaking engagements, including PowerPoint presentations and event briefs.
• Execute procurement and purchase orders, including food and beverage orders, recognition gifts, and leveraging discounts for professional services.
• Support strategy team operations by managing meeting agendas, liaising with presenters, and organizing materials for executive meetings, ensuring all materials are updated and prepared for distribution.
• Manage logistics for various strategy-related meetings, including contracts with BCD Travel, hotel bookings, transportation, and event coordination.
• Plan and support strategic planning meetings, including online and in-person sessions, ensuring all materials are organized and assisting with presentations for executive meetings.
• Build relationships with key stakeholders, liaise with executive assistants, and provide ad-hoc support to team members as needed, including handling contract issues and payment concerns for hotel services.

Benefits

• Stryker Corporation is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
• Stryker is an EO employer – M/F/Veteran/Disability.
• Stryker Corporation will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED