Executive Administrative Assistant
About The Position
Johnson & Johnson is recruiting for an Executive Administrative Assistant located in New Brunswick, NJ. This position may require up to 5% travel. At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/. Role Overview The Executive Administrative Assistant provides quality and customer oriented administrative, operational, and coordination support to the Vice President, Global Services Finance. This role serves as a trusted partner, enabling effective leadership, prioritization, and execution across a complex, global, and highly matrixed organization. The position requires strong judgment, discretion, and organizational agility, along with a global mindset, technology‑enabled ways of working, and the ability to collaborate seamlessly across functions, regions, and senior leadership teams. The Executive Administrative Assistant operates with a high degree of independence, proactively anticipating needs, managing competing priorities, and supporting leadership engagements, key meetings, and enterprise initiatives.
Requirements
- Bachelor’s degree preferred or equivalent combination of education and relevant executive administrative experience
- 5+ years of progressive administrative or executive support experience.
- Experience supporting senior leaders (VP or equivalent) in a complex, fast‑paced, matrixed organization
- Strong judgment, organization, prioritization, and problem‑solving skills
- Excellent communication and collaboration skills with comfort engaging senior stakeholders globally
- Strong proficiency in Microsoft 365 tools (Outlook, Teams, PowerPoint, Excel), Co-Pilot; digital and AI fluency preferred
- Ability to work independently while partnering effectively across teams and regions
Responsibilities
- Proactively manage complex calendars, meetings, and priorities across global time zones
- Act as a strategic gatekeeper for the VP’s time and leadership engagements
- Coordinate leadership meetings, working sessions, and executive forums, including agendas, materials, logistics, and follow‑ups (virtual and in‑person)
- Serve as a liaison across Global Services, enterprise partners, sectors, and senior stakeholders
- Handle sensitive and confidential information with discretion and sound judgment
- Manage expenses, travel, and administrative processes in alignment with enterprise policies
- Leverage digital and AI‑enabled tools (e.g., Microsoft 365, Copilot) to enhance productivity and ways of working
- Identify opportunities to streamline processes and continuously improve executive support
Benefits
- Consolidated retirement plan (pension)
- Savings plan (401(k))
- Long-term incentive program
- Vacation –120 hours per calendar year
- Sick time - 40 hours per calendar year (varies by state)
- Holiday pay, including Floating Holidays –13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year
- Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
- Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
- Caregiver Leave – 80 hours in a 52-week rolling period
- Volunteer Leave – 32 hours per calendar year
- Military Spouse Time-Off – 80 hours per calendar year
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
