Executive Administrative Assistant

Astemo Indiana•Farmington Hills, MI

About The Position

Summary : The position is primarily responsible for providing administrative support to the executive team members and ensuring that their priorities are met while promoting a positive company image. Additionally, this position is also responsible for providing administrative support and performing a wide range of administrative and clerical functions in a timely manner consistent with corporate policy and legal guidelines.

Requirements

Exceptional customer service skills and the ability to work with all levels of staff required.
Excellent MS Office knowledge
Ability to use discretion and maintain confidentiality as required.
Outstanding organizational and time management skills
Excellent interpersonal, organizational, verbal and written communication skills required.
Detail- and deadline-oriented multitasker
Ability to make strong decisions under pressure
This position performs job duties in an ethical and professional manner.
High school graduate or equivalent required.
7+ years prior work experience as an executive or administrative assistant, or similar role.

Nice To Haves

Bachelor’s degree and/or professional certification preferred.

Responsibilities

Professionally represent the executive team members when greeting guests, organizing company events, reviewing correspondence and responding to inquiries.
Acts as the point of contact among executives, employees, clients and other external partners as needed.
Maintains effective daily operations and makes suggestions for process improvements when necessary.
Manages information flow in a timely and accurate manner.
Manages executives’ calendars and schedules meetings while assisting to prioritize time sensitive matters.
Plans & coordinates company events, executive travel, and meetings.
Formats information for internal and external communication – memos, emails, presentations, reports.
Develops itineraries and agendas including scheduling flights, arranging other transportation and book accommodations.
Completes special projects as assigned by the executive. May include creative problem solving, progress oversight, working with multiple company departments and extensive company research.
Purchase and maintain inventory of office supplies and coffee supplies.
Actively seeks to improve professional skill set and capabilities through active engagement in industry status, partaking in educational opportunities and membership in relevant professional organizations.
Ensures legal compliance in all responsible tasks within the department.