Executive Administrative Assistant

JPMorganChase • Chicago, IL

1d • Onsite

About The Position

Join our Commercial & Investment Banking team as an Executive Administrative Assistant where you will have the opportunity to work in a high-paced organization. This role offers daily interaction with executive level internal clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, attention to detail, and quality focus. As an Executive Administrative Assistant in Commercial & Investment Banking, you will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced organization. You will need to work well in a team environment, be able to represent the senior leaders and team with professional courtesy and acumen, and deliver flawless work output.

Requirements

• At least 3 years of administrative experience, supporting all levels through managing director
• Advanced calendar management
• Advanced ability to organize and prioritize
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Candidates should have Expense, Invoice and Charitable Contributions knowledge
• Proficiency within Microsoft Office Suite, including Excel and PowerPoint
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• Ability to learn procedures and processes quickly

Responsibilities

• Maintain detailed calendars for multiple team members
• Coordinate visitor access and handle logistics
• Organize and arrange onsite and offsite events, such as but not limited to, virtual and in-person meetings including scheduling, catering and set-up, and transportation
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate domestic and international travel for multiple team members
• Process T&E expenses for multiple team members.
• Process invoices.
• Ensure all policies are followed and items are processed within provided guidelines.
• Act as a subject matter expert for policies and procedures
• Produce high quality emails and messages to individuals at all levels of the organization
• Handle regular activities without prompting, and advise in advance with possible issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding for client meetings
• Work cooperatively with the administrative assistant team, in positive partnership to support each other smoothly
• Lead and coordinate on ad hoc projects as requested

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed