Executive Administrative Assistant

TEKsystems•Dallas, TX

4d•$30 - $36•Onsite

About The Position

The Executive Administrative Assistant is responsible for providing administrative support to C-suite level leadership and their direct reports of Conifer Health Solutions which may include Business Unit President, Sr. Vice Presidents, Vice Presidents and Sr. Directors. This position is responsible for assisting the department in the daily business activities and handling sensitive and confidential information in a professional manner. Extensive and involved calendar, travel schedule management and decision making, and call resolution for Sr. Executives and team. Proactive, accurate & timely completion of routine daily, weekly, monthly tasks as assigned (reports, internal control reporting, meeting scheduling/organizing/set up, etc.). Prioritize and present solutions to meet deadlines in a fast-paced environment. Serves as a leader and mentor for Admin Assistant team; Functions as a liaison with internal/external admins to resolve scheduling issues Prepares travel and expense reports for all supported leaders resolving all issues; reviews reports for leaders’ approval. Maintains department functions including budget management, report creation and processing, department files, vendors, supplies, and equipment. Meeting preparation (logistics, documents, presentations, catering, etc.) for leadership team and Quarterly Board Meetings Serves as point of contact when providing internal and external representation of supported leaders to proactively resolve issues, before they arise or escalate.

Requirements

High School Diploma or equivalent required
5-8 years of experience supporting executive level leadership

Nice To Haves

3-5 years of experience supporting C-suite level leadership preferred

Responsibilities

Providing administrative support to C-suite level leadership and their direct reports.
Assisting the department in daily business activities.
Handling sensitive and confidential information professionally.
Managing extensive and involved calendars, travel schedules, and decision-making for Sr. Executives and team.
Resolving calls for Sr. Executives and team.
Proactively, accurately, and timely completing routine daily, weekly, and monthly tasks (reports, internal control reporting, meeting scheduling/organizing/set up, etc.).
Prioritizing and presenting solutions to meet deadlines in a fast-paced environment.
Serving as a leader and mentor for the Admin Assistant team.
Functioning as a liaison with internal/external admins to resolve scheduling issues.
Preparing travel and expense reports for all supported leaders, resolving all issues, and reviewing reports for leaders’ approval.
Maintaining department functions including budget management, report creation and processing, department files, vendors, supplies, and equipment.
Preparing for leadership team and Quarterly Board Meetings (logistics, documents, presentations, catering, etc.).
Serving as a point of contact for internal and external representation of supported leaders to proactively resolve issues before they arise or escalate.