Executive Administrative Assistant - Anestesiology

Northwestern Memorial Healthcare • Chicago, IL

9h • $32 - $45

About The Position

The Executive Administrative Assistant provides executive-level administrative support to Department Chairs and Vice Presidents within Northwestern Medicine. The role requires independent judgment and authority to execute projects and maintain workflow, while working as part of a team. The incumbent is expected to demonstrate strong organization, interpersonal and communication skills, attention to detail, proficient Microsoft application skills, and flexibility and adaptability.

The position reflects Northwestern Memorial’s mission, vision, and values; adheres to the organization’s Code of Ethics and Corporate Compliance Program; and complies with relevant policies, procedures, guidelines, and regulatory and accreditation standards.

Requirements

• Associate degree or equivalent relevant work experience.
• 3–5 years of experience in a business office, with a strong emphasis on database management and customer service.
• Knowledge of Microsoft Office, PowerPoint, and Excel.
• Ability to organize and think independently.
• Excellent interpersonal skills.

Nice To Haves

• B.A. degree or business equivalent.
• Five years of business experience.

Responsibilities

• Independently performs high-level technical and administrative work supporting executive-level personnel and the assigned division or unit.
• Manages special projects, conducts studies and analyses, and recommends solutions to organizational, procedural, and system problems.
• Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout.
• Independently implements changes within areas of responsibility and, after managerial review, implements changes outside those areas as appropriate.
• Uses Northwestern Medicine software applications to research and prepare documents and presentations, and collects, analyzes, and manages data.
• Manages calendars, sets meeting priorities, identifies meeting objectives and required materials, and uses judgment to ensure appropriate attendees are included.
• Screens incoming email, mail, and telephone calls; assigns priority, routes communications, and identifies resources needed to address or respond to them.
• Independently plans and executes events, activities, and meetings.
• Assists with creating, preparing, and distributing materials for organizational staff at all levels.
• Reads, researches, and routes correspondence while protecting the security and confidentiality of highly sensitive information.
• Communicates directly, and on behalf of the Executive, regarding matters related to the Executive’s initiatives and areas of responsibility.
• Develops and maintains relationships with internal and external customers and serves as a gatekeeper to help manage and protect the Executive’s time.
• Attends meetings and records key discussions and conclusions.
• Performs other duties as assigned.

Benefits

• Tuition reimbursement
• Loan forgiveness
• 401(k) matching
• A wide range of benefits intended to support physical, emotional, and financial well-being and provide protection for unexpected life events

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree