Executive Administrative Assistant

Gila, County of•Globe, AZ

14d•Onsite

About The Position

The purpose of this position is to provide proactive, confidential administrative support to the operations of a department head and co-workers and to act as a liaison with the Human Resources Department. This position provides executive assistance to the Director Public Works position, including duties such as calendar maintenance, screening calls, coordinating travel and reconciling credit card statements. The assistant also provides general administrative assistance to the department managers and fulfills various human resources duties, including payroll administration.

Requirements

High School Diploma or GED
Five (5) years administrative/secretarial experience; or equivalent combination of education, training and experience.
Must possess and maintain a valid Driver’s License.
Administration and management knowledge
Clerical knowledge
Human resources management knowledge
English language and composition knowledge
Active listening skills
Presentation skills (small to medium groups)
Negotiating skills
Problem recognition skills
Time management skills
Multi-tasking skills
Typing and data entry skills
Ability to express one's self orally
Ability to categorize and group data
Ability to multi-task
Ability to maintain calm demeanor in stressful situations
Ability to read and write at professional level

Responsibilities

Assists with personnel issues and with coordinating human resources related functions such as candidate interviews and all associated paperwork.
Prepares and maintains departmental organizational charts and employee information in road maintenance database.
Monitors payroll time submissions for department.
Assists Fiscal Services Manager with budget.
Supports Director Public Works position by maintaining calendar, screening calls and correspondence, coordinating travel arrangements and processing travel expenses.
Assists in creating resolutions and agenda items for Board of Supervisor’s meetings for abandonment of roadways, road signage, and primitive roads.
Ensures departments are actively participating in Wellness Events.
Performs other duties as assigned.
Reviews, edits and approves for submission department level budget.
Prepares requisitions for Public Works departments.
Provides project research and clerical support on process improvement projects.
Trains colleagues, explains County procedures or processes, responds to public inquiries, participates in meetings, negotiates and persuades.
Creates or edits documents, internal memos, emails, formal letters, contracts and procedures.
Creates or edits Human Resources documents.
Interacts extensively with employees, customers, the general public, vendors, regulatory bodies and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.