Executive Administrative Assistant - Bosch eBike Systems Americas
Bosch Group•Lake Forest, CA
•$80,000 - $90,000•Onsite
About The Position
The Executive Admin Assistant will provide high-level administrative support to the executive team, ensuring efficient operation and effective time management. In addition to traditional executive assistant duties. You will be part of a growing diverse team with highly motivated people in an international set-up, support our Regional Business Unit Leader and manage the day-to-day operations in the office in Foothill Ranch as a first point of contact with a wide variety of administrative tasks.
Requirements
- High School Diploma or GED
- 5+ years experience as an Administrative assistant or 3+ years Executive support
- Strong attention to detail, organizational & prioritization skills
- 1+ years experience with Microsoft Office suite (Outlook, OneNote, PowerPoint, etc.)
Nice To Haves
- SAP tools
- Pro-active, independent, exceptional time-management and organizational skills, detail oriented, efficient, dependable, trustworthy, able to prioritize
- Team-player, who enjoys working with a very diverse team and has a high level of customer-service orientation
- Accustomed to working in a fast-paced, dynamic, multi-cultural work environment
Responsibilities
- Manage executive schedule, resolve meeting conflicts, plan and coordinate internal and external meetings, locally and internationally, greet and assist visitors
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Read and analyze incoming emails, submissions, and other correspondence, sort and distribute them as needed.
- Make travel arrangements & prepare expense reports
- Help prepare for meetings, write minutes, prepare reports, presentations and data, as well as maintaining files, records, and international correspondence for meetings
- Produce presentations and briefs
- Develop and carry out an efficient documentation and filing system
- Use various software, including word processing, spreadsheets, databases, and presentation software.
- Assist in the plan and execute special projects and initiatives
- General support for the eBike organization: order equipment/office supplies, order catering, support Pcard purchases, support miscellaneous events
Benefits
- Full benefits offerings available
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
