Executive Administrative Assistant

Dobbs Defense Solutions, LLC • College Park, MD

13d • $23 - $34 • Hybrid

About The Position

Dobbs Defense Solutions is seeking an exceptional Executive Administrative Assistant to join our dynamic team. The ideal candidate will provide dedicated administrative support to our executive-level leadership, ensuring the smooth operation of scheduling, travel planning, departmental event coordination, and streamlining administrative processes. We highly value candidates with military experience who have previously served as an executive assistant to senior executives or flag/general officers. The ideal candidate will be high energy, possess excellent organization skills, strong attention to detail, effective written and verbal communication skills, excellent listening abilities, and the capability to multitask efficiently.

Requirements

• Associate degree in English or Business Administration or related field required
• Bachelor’s degree in English and at least 3-5 years of administrative experience or related field required
• 3-5 years’ of related experience supporting administrative functions at the executive level
• Experience with Microsoft Office (Outlook, Word, PowerPoint, Excel, SharePoint, and Microsoft Teams) or related software
• Must have a vehicle to travel between offices (Move/ship/distribute procurement; mileage will be reimbursed)

Nice To Haves

• Military experience
• Previous experience as an executive assistant to senior executives or flag/general officers

Responsibilities

• Scheduling/coordinating executive leadership calendar and meeting preparations
• Formatting memos/letters/and other documentation according to DoD procedures
• Assisting executive leadership with internal procedures and documentation
• Drafting comprehensive meeting minutes; Ability to receive a task, initiate and follow through with minimal assistance to write up documentation, coordinate with relevant personnel
• Using Travel Services to schedule travel; Provide Record keeping/filing of travel documents, statements of work, timecards

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree