Executive Administrative Assistant

American Electric Power•Tulsa, OK

About The Position

The Executive Administrative Assistant performs varied administrative duties and designated administrative functions for an assigned executive, maintaining a close and highly responsive relationship with the day-to-day work of the assigned function. The role works independently under general supervision and guidance, relieves the executive of designated administrative details, and exercises judgment and makes decisions within the scope of authority. It requires consistently maintaining strict confidentiality so records, documents, and information concerning high-level executive plans and decisions affecting Company operations are not compromised. The position reports directly to the President of PSO. The role supports the executive office by proactively managing priorities, communications, calendars, meetings, travel, and follow-through. It handles sensitive and time-critical information with discretion and develops processes to improve the office’s efficiency and effectiveness. AEP describes itself as an energy company focused on delivering safe, reliable, and innovative energy solutions and putting the customer first. The position offers a compensation range of $63,496 to $79,369, alongside a comprehensive benefits package intended to support employee well-being.

Requirements

High school graduation or equivalent education and/or experience.
At least 5 years of diversified, thorough experience gained from work in various areas within an organization or similar administrative experience.
Computer/PC competence.
Experience using general administrative office procedures and practices.

Nice To Haves

Some college and/or office administrator training is desirable.

Responsibilities

Maintain current knowledge of Company policies, practices, organizational priorities, and procedures relevant to the executive office.
Exercise sound judgment and independent decision-making within established authority, resolve administrative matters, and escalate issues requiring attention.
Anticipate the executive’s needs and identify priorities, commitments, deadlines, and matters requiring attention.
Initiate follow-up, track outstanding requests and commitments, and work with appropriate individuals to ensure timely completion.
Proactively manage the executive’s calendar and time; prioritize meeting requests, resolve scheduling conflicts, preserve preparation and travel time, and make informed decisions about availability and commitments.
Coordinate executive meeting preparation, including agendas, briefing materials, presentations, background information, logistics, and supporting materials.
Draft, edit, proofread, coordinate, and distribute executive correspondence, reports, presentations, briefing materials, and other communications; ensure they are accurate, complete, consistent, professional, and appropriate for the audience.
Manage and prioritize incoming communications, requests, visitors, telephone calls, correspondence, and other matters; respond independently to routine matters, provide information when appropriate, redirect inquiries, and ensure important or time-sensitive issues receive attention.
Handle highly confidential, sensitive, and time-critical information with discretion and judgment, safeguarding information relating to employees, leadership matters, business strategy, Company operations, and executive decisions.
Plan and coordinate business travel, accommodations, transportation, meeting logistics, itineraries, and related arrangements; anticipate potential issues and make appropriate adjustments.
Develop and maintain processes and systems to improve the efficiency and effectiveness of the executive office, streamline administrative activities, improve information flow, and strengthen follow-through.