Executive Administrative Assistant

Mascoma Bank • Lebanon, NH

13d • $64,000 - $86,000 • Hybrid

About The Position

Mascoma Bank is looking for a highly organized and proactive Executive Administrative Assistant to support our CEO, senior executives, and Board-related activities. In this high-visibility role, you’ll help keep priorities moving, coordinate key meetings and events, manage sensitive information with discretion, and serve as a trusted point of contact for internal and external stakeholders.

Requirements

• Bachelor’s degree or at least 5 years of relevant administrative or executive support experience.
• Demonstrated ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills, with sound judgment and a high level of professionalism.
• Ability to work independently, anticipate needs, and adapt quickly as priorities shift.
• You build strong relationships and are approachable, professional, and service-oriented.
• Proficiency with Microsoft Office and general office technology.
• Ability to handle confidential information with discretion and care.
• Professional presence and attention to detail.
• You stay calm under pressure and can handle changing priorities.
• You enjoy learning, improving, and supporting a mission-driven organization.
• All final candidates will be required to successfully complete background and credit screenings as part of the hiring process.

Responsibilities

• Manage scheduling, travel, expenses, and high-level administrative needs for the CEO and senior leaders
• Draft correspondence, coordinate meetings, and support special projects and events
• Serve as a trusted liaison for internal and external stakeholders while maintaining strict confidentiality
• Coordinate Board and committee meetings, including materials, logistics, and minutes
• Maintain official records and support governance processes across entities
• Partner with Finance on Director compensation and reporting
• Support bank-wide philanthropy and community engagement efforts

What This Job Offers

• Job Type: Full-time
• Career Level: Executive