Texas - Executive Administrative Assistant

Roof Penetration Housing, Inc. • San Antonio, TX

5d • Onsite

About The Position

Roof Penetration Housing (RPH) is seeking a full-time, salaried Executive Administrative Assistant for its San Antonio office. This role reports directly to the CEO with cross-reporting to the director leadership team. The position is based in the office and is central to operations, responsible for keeping executives organized, informed, and productive in a fast-paced, growing environment.

Requirements

• 3–5 years of experience as an executive assistant or administrative assistant supporting senior leadership.
• A track record of handling sensitive and confidential information with professionalism and discretion.
• Demonstrated ability to manage complex executive calendars, coordinate multi-leg travel, and handle last-minute scheduling changes with composure.
• Strong Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Word, PowerPoint) or Google Workspace at a level that supports executive-level work.
• Experience coordinating office events, meetings, and internal communications across multiple stakeholders.
• Clear, professional communication skills both written and verbal, with executives, directors, vendors, and external partners.
• A self-starter mindset: anticipate needs, manage competing priorities, and follow through without being asked twice.
• High school diploma or equivalent required.

Nice To Haves

• Associate's or bachelor's degree a plus.

Responsibilities

• Provide daily administrative support to the CEO and leadership team, including three Directors, managing calendars, scheduling meetings, coordinating travel, and preparing materials.
• Coordinate internal and external meetings, communications, and events, including preparing agendas, tracking action items, and following up on priorities and deadlines.
• Oversee day-to-day office operations, including vendor management, office supply inventory, and maintenance coordination.
• Support company initiatives and office activities by coordinating logistics for meetings, events, and deliveries.
• Handle sensitive information with professionalism and discretion.
• Serve as a reliable point of contact across teams, facilitating communication and keeping the right people informed.

Benefits

• Employer covered premiums for Medical, Dental, and Vision Insurance – 100% covered for employees
• 401(k) Retirement Plan & Employer Contribution
• Paid Time Off & Holidays
• Paid Parental Leave
• Life & Disability Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED