Executive Administrative Assistant

BioMerieux•Salt Lake City, UT

18d•$35 - $46

About The Position

Position Summary The primary responsibility of this position is to provide executive-level administrative support to several Vice Presidents in the Clinical Operations‑North America division. This position will partner with other administrative assistants throughout the company in a professional and collaborative relationship ensuring seamless support to both internal and external customers.

Requirements

High School Diploma, GED or equivalent.
4+ years of related experience in progressively responsible administrative experience supporting senior or executive‑level leaders managing multiple priorities.
Consistently upholds and reflects the core ethical principles and values that bioMérieux promotes.
Detail orientation to complete tasks without errors and produce high‑quality work.
Manage and meet competing deadlines, requiring careful prioritization and time management to ensure all tasks are completed on time.
Ability to cooperate with others at all levels including leadership.
Effective written and verbal communication skills.
Ability to work cross‑functionally allowing for better collaboration and communication when working across teams to achieve shared objectives.
Thriving in a fast‑paced environment by managing tasks, multitasking, and adapting quickly to maintain productivity.
Critical thinking, using logic and reason to analyze information and make decisions in the workplace.
Maintain composure by having the skill of staying calm, focused, and professional in high‑pressure or stressful situations.
Advance skill in MS Office tools to include but not limited to Outlook, Teams, Word, and Excel

Nice To Haves

Bachelor’s degree in Business, Technology or related field preferred.
Experience supporting Executives in Commercial Operations of a large global company highly preferred.
Experience with Egencia and Concur preferred.

Responsibilities

Provide confidential administrative support to multiple Vice Presidents and their teams within Clinical Operations–North America.
Manage complex calendars, schedule and arrange meetings, and adjust plans in a dynamic environment.
Coordinate meeting logistics, including agendas, presentations, recordings, minutes, and distribution of materials.
Support senior leaders by assessing priorities, identifying potential conflicts, and communicating proactively; collaborate with leaders and administrative assistants to support timelines and deliverables.
Maintain and safeguard confidential information and documents.
Prepare, process, and submit expense reports in accordance with company procedures.
Coordinate complex travel arrangements and yearly functional agendas.
Prepare visitors’ agendas, reservations, and travel arrangements.
Create and develop presentations, spreadsheets, reports, and documents using Microsoft Office tools.
Organize internal and off‑site meetings, events, and functions, including regional, national, and CSO‑related activities.
Participate in, and occasionally lead, committees and initiatives that impact CSO operations; support department continuous improvement initiatives.
Oversee internal communications and department SharePoint site.
Manage administrative, building, and IT requests for senior leaders, and support general office operations.
Serve as back‑up to the CSO Business Coordinator as needed.
Perform all work in compliance with company quality procedures and standards.
Perform other duties as assigned.

Benefits

A choice of medical (including prescription), dental, and vision plans providing nationwide coverage and telemedicine options
Company-Provided Life and Accidental Death Insurance
Short and Long-Term Disability Insurance
Retirement Plan including a generous non-discretionary employer contribution and employer match.
Adoption Assistance
Wellness Programs
Employee Assistance Program
Commuter Benefits
Various voluntary benefit offerings
Discount programs
Parental leaves