Executive Administrative Assistant
Extell Development Company•New York, NY
•$90,000 - $110,000•Onsite
About The Position
The Executive Administrative Assistant provides administrative support to the President and Co-CEO and other executives as necessary. This role demands exceptional organizational acumen, discretion, and the ability to manage complex schedules, communications, and high-level engagements. The Executive Administrative Assistant will liaise with internal stakeholders ensuring seamless operations and representing the company with professionalism and poise.
Requirements
- Minimum of 5 years of experience supporting senior executives, ideally in real estate, hospitality, or corporate environments.
- Bachelor's degree required.
- Ability to communicate clearly, professionally, and respectfully.
- Exceptional ability to manage multiple priorities, maintain accurate records, and flawlessly execute tasks.
- Advanced skills in Microsoft Office Suite and other productivity tools.
- Familiarity with and willingness to use Artificial Intelligence (AI).
Responsibilities
- Manage and prioritize an active calendar of appointments, meetings, and travel, ensuring optimal time management and preparedness.
- Serve as the primary point of contact for internal and external communications, exercising sound judgment and confidentiality.
- Coordinate meetings, including agenda preparation, attendee logistics, and follow-up actions.
- Prepare and edit correspondence, presentations, reports, and other documents with precision and attention to tone and branding.
- Arrange travel itineraries, accommodations, and meeting materials.
- Maintain and organize files and contact lists, keeping sensitive information secure.
- Support the Co-CEO and other staff in personal and professional matters, including errands, special projects, and event coordination.
- Act as a liaison between the Co-CEO and senior leadership, clients, and external stakeholders.
- Anticipate needs and proactively address administrative and operational challenges.
- Assist other departments and executive team members as needed, fostering a collaborative and responsive environment.
Benefits
- Medical, Dental, and Vision Insurance
- Life and AD&D Insurance
- Short- and Long-Term Disability
- 401(k)
- Paid Time Off
- Paid Holidays
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Executive
