Executive Administrative Assistant

JPMorgan Chase & Co. • Plano, TX

2d • Onsite

About The Position

The Senior Executive Assistant in Auto Product provides administrative support in a fast-paced, results-oriented organization. The role supports three Managing Director Product Owners and requires professional discretion, attention to detail, high-quality work, and frequent interaction with executive-level internal clients. The assistant adapts procedures and processes to meet departmental activities and goals. This role requires five days in the office, Monday through Friday, and does not support hybrid work.

Requirements

• At least five years of applicable experience.
• Advanced ability to organize and manage competing priorities.
• Discretion and sound judgment in confidential situations.
• Proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.

Nice To Haves

• Experience supporting a Managing Director or equivalent, or above.
• A college degree is a plus but is not required.

Responsibilities

• Maintain complex calendars and detailed agendas for three MD Product Owners.
• Coordinate logistics for internal and external meetings.
• Arrange and coordinate complicated domestic and international travel.
• Organize internal and external events, including catering, external visitor registration, travel, and transportation.
• Process invoices and travel and expense claims in accordance with policies and timelines.
• Assist with staff onboarding and offboarding, including equipment setup, system access, welcoming new hires, and coordinating with recruiting.
• Produce high-quality communications for people at all levels of the organization.
• Maintain department documents, including current organizational charts and executive biographies.
• Handle regular activities independently and advise in advance about issues or delays.
• Edit spreadsheets and presentations, including printing and binding materials for client meetings.

Benefits

• Competitive total rewards package, including base salary determined by role, experience, skill set, and location.
• Eligible roles may receive commission-based pay and/or discretionary incentive compensation in cash and/or forfeitable equity.
• Comprehensive health care coverage.
• On-site health and wellness centers.
• Retirement savings plan.
• Backup childcare.
• Tuition reimbursement.
• Mental health support.
• Financial coaching.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed