Executive Administrative Assistant

Huntington National Bank•Columbus, OH

11d•Onsite

About The Position

The job provides administrative and office management support for the SBA Group Manager as well as other related key executives within the noted lines of business. The executive assistant is often responsible to organize and manage office procedures, implement standards and directives as well as do coordination work among the various offices under the Group Manager's control.

Requirements

High School diploma
Minimum of 5 years of experience in an administrative support role or equivalent for senior executive support role.

Nice To Haves

Ability to effectively communicate with all levels of management
Strong client service skills
Strong knowledge of Microsoft Office software and company systems
Ability to use teamwork to resolve issues and collaborate with others
Proven ability to multi-task and support broader line business team members' needs

Responsibilities

Manage, prioritize and coordinate schedules for conference calls, inter-office meetings and seminars to ensure no conflicts and priority issues.
Plan and execute office events including arranging for logistic requirements in any meetings or office get-together events such as book meeting rooms and conferencing numbers, sending invites, arrange for AV facilities, order food and distribute meeting materials.
Collect and prepare audio visual presentation materials to be used in conferences.
Summarize reports, white papers, proposals submitted to the office as may be required
Prepare office budgets and process executive expense reports
Handle travel arrangements for executives overseas including all land transfers and hotel accommodations.
Manage event planning to include: celebrations, team building and morale events, and employee communication meetings as requested
Handle all people movement, confidential salary and benefit administration in coordination with the company HR Manager in the area where the executive or officer has authority over.
Ensure that all corporate reports and correspondences coming in and out of the office are properly filed in the strictest confidence and security.
Perform administrative duties with the highest responsibility and selective confidentiality.
Communicate decisions, directives and policy changes to all concerned staff
Serve as liaison between fellow executives and with clients, suppliers and business partners as required