Executive Administrative Assistant

IQVIA • Durham, NC

3d • $48,000 - $120,000 • Remote

About The Position

Provide high-level administrative and project management support to a senior business leader, typically at the VP level, within a complex global organization. Partner with leadership to manage business priorities, drive key initiatives, and ensure seamless day-to-day operations while handling highly confidential information with discretion and professionalism.

Requirements

• High School Diploma or equivalent required.
• 3 years of executive administrative support experience, preferably supporting VP-level or senior executives in a corporate or global business environment.
• Demonstrated experience coordinating projects, managing competing priorities, and working independently in a fast-paced environment.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, Access, and other business applications.
• Exceptional organizational, project management, time management, prioritization, and multitasking skills with the ability to meet demanding deadlines.
• Excellent written and verbal communication skills with proven ability to interact effectively with senior leadership, clients, and cross-functional stakeholders.
• Demonstrated ability to maintain confidentiality, exercise sound judgment, manage stakeholder relationships, analyze data, solve problems, and work independently in a remote environment.
• Other Equivalent combination of education, training, and experience may be accepted in lieu of degree.

Responsibilities

• Manage complex executive calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Prepare, edit, and distribute correspondence, presentations, reports, meeting materials, and executive communications.
• Coordinate and facilitate internal and external meetings, including agenda preparation, meeting minutes, and follow-up on action items.
• Support recruitment activities and onboarding processes for new team members.
• Serve as a primary liaison between the executive and key internal and external stakeholders, ensuring effective communication and follow-through.
• Conduct research, gather data, and prepare reports, recommendations, and business summaries to support leadership decision-making.
• Lead and coordinate key projects and strategic initiatives on behalf of the executive, managing timelines, milestones, deliverables, and stakeholder communications.
• Monitor project progress, identify risks or potential delays, and provide regular status updates, insights, and recommendations to leadership while driving initiatives to successful completion.

Benefits

• We invest in integrated benefits programs and resources to take care of our employees’ physical, mental and emotional, financial and social well-being so they can thrive at home and at work, at any stage of their well-being journey.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED