Executive Administrative Assistant

Johnson & Johnson•Titusville, NJ

1d•$63,000 - $101,430•Hybrid

About The Position

We are searching for the best talent for an Executive Administrative Assistant. This hybrid position is based in Titusville, NJ. This position requires four (4) days onsite and one (1) day remote. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine The Executive Administrative Assistant will provide comprehensive administrative support to the Chief Scientific Officer, Scientific Affairs. The ideal candidate will bring strong organizational and communication skills to help drive operational excellence. This is a dynamic, fast-paced, and collaborative environment where sound judgment, discretion, and strict confidentiality are essential, along with the ability to manage multiple competing priorities.

Requirements

High school diploma or equivalent is required
A minimum of eight years (8) of experience supporting high level executives is required
Experience in a fast-paced, high-growth, matrix environment
Strong written and verbal communication skills, including drafting/editing correspondence and preparing materials for executive review
Ability to manage competing priorities, anticipate executive needs, and work independently with minimal supervision
Maintain strict confidentiality and operate with poise, professionalism, and appropriate urgency in a rapidly changing environment
Exercise sound judgment and discretion; proactively identify and resolve issues; and maintain strong attention to detail and organization
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), virtual meeting platforms (Zoom, Teams), and enterprise tools (e.g., Workday, Ariba/eMarketplace, IRIS)

Nice To Haves

Administrative Support
Business Writing
Communication
Contract Monitoring
Customer Centricity
Data Capturing
Diary Management
Document Management
Handbooks
Microsoft Office
Office Administration
Organizational Knowledge
Organizing
Presentation Development
Problem Solving
Process Oriented
Professional Ethics
Travel Planning
Typing

Responsibilities

Provide proactive, comprehensive administrative support to the Chief Scientific Officer (CSO), Scientific Affairs
Manage a complex executive calendar, including meeting coordination, prioritization, and logistics
Coordinate and support meetings and events (from 1:1s to large forums), serving as the day-of point of contact and ensuring technology, rooms, and related services are in place
Plan and manage domestic and international travel, including itineraries and real-time support during potential disruptions
Prepare and submit expenses, purchase orders, and other administrative transactions accurately, timely, and in compliance with company policies
Maintain files, distribution lists, and organizational information (e.g., org charts); coordinate routine operational requests and reporting
Partner effectively across the organization, including the Scientific Affairs Leadership Team (SALT), Scientific Affairs admin team, and with business partners to enable connectivity and collaboration
Handle sensitive information with discretion and confidentiality; always demonstrate professionalism and sound judgment
Leverage required technologies effectively and continuously learn new tools and features to improve efficiency

Benefits

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year