Executive Administrative Assistant

Miccosukee Resort & Gaming • Miami, FL

4d • Onsite

About The Position

The Office of the General Counsel is seeking a highly organized, dependable, and proactive Executive Administrative Assistant to join our team. This is not a traditional legal assistant position. While legal or executive administrative experience is certainly valuable, we're looking for much more than someone who can manage calendars, answer phones, or prepare documents. We're looking for someone who enjoys solving problems, helping people, learning new things, and keeping an office running smoothly. This position supports the General Counsel and Legal Department while interacting with Tribal leadership, departments, outside counsel, government agencies, and business partners. No two days are exactly alike, and priorities can change quickly. Success in this role requires sound judgment, discretion, initiative, and the ability to remain organized while managing multiple responsibilities. We believe technical skills can be taught. Curiosity, initiative, sound judgment, professionalism, and a genuine desire to help others are much harder to develop. That's why we hire for both aptitude and attitude. We are a small Legal Department that believes the best work is done collaboratively. We value professionalism, accountability, mutual respect, and a willingness to help wherever needed. There is no "that's not my job" mentality here. Everyone contributes to the success of the Department, whether that means assisting with a major project, helping another team member meet a deadline, or finding a better way to accomplish a task. We're looking for someone who takes ownership of their work, communicates professionally, builds trust, and enjoys being part of a team. We value people who anticipate needs, solve problems, and keep projects moving forward.

Requirements

• Exercises sound judgment and maintains confidentiality.
• Is highly organized and able to manage multiple priorities.
• Takes initiative and enjoys solving problems.
• Learns quickly and adapts to new situations.
• Communicates professionally and builds positive working relationships.
• Is dependable, detail-oriented, and committed to providing exceptional support.
• Strong organizational and computer skills, including proficiency with Microsoft Office.
• The ability to learn new software and technology quickly.

Nice To Haves

• Experience supporting senior leaders, attorneys, or other professionals.
• Experience working in a legal, governmental, or professional office is helpful but not required.

Responsibilities

• Provide executive administrative support to the General Counsel and Legal Department.
• Manage calendars, meetings, correspondence, travel arrangements, and confidential files.
• Prepare, proofread, format, and organize legal and administrative documents.
• Coordinate meetings, agendas, and materials for internal and external stakeholders.
• Serve as a professional point of contact with Tribal leadership, departments, outside counsel, government agencies, and business partners.
• Maintain department records, filing systems, and administrative processes.
• Assist with special projects and help improve departmental organization and efficiency.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed