Executive Administrative Assistant

Tulane University•New Orleans, LA

31d

About The Position

The Executive Administrative Assistant will provide high-level administrative support for the Office of the Dean of the School of Medicine. They will be primary backup to the Senior Aide to the Sr. VP/Dean. The Executive Administrative Assistant will administer and manage budget for supplies, events, and general office expenses. They will oversee process flow, organize and manage documents for SOM faculty recruitment searches, and maintain the database, including preparing reports for SOM faculty recruitment activity. They will oversee the day-to-day operations of the Dean's office, including but not limited to supply management, office equipment maintenance, break rooms, main conference room, etc. They will assist with organizing space resources for the Dean's office. They will provide backup to the Executive Assistant to the Executive Dean and will support to the Assistant Deans for Finance and Administration.• Ability to respond diplomatically, professionally, and courteously with individuals at all levels within the organization.

Requirements

Ability to maintain confidentiality in all work performed.
Excellent skill and knowledge of the use of Outlook, in particular, Calendar functions.
Ability to use various standardized word processing and spreadsheet software such as Microsoft Word, Excel, etc.
Ability to work independently in the accomplishment of assigned tasks.
Ability to organize and prioritize work effectively; and the ability to meet established deadlines.
Excellent oral and written communication skills
High School Diploma or equivalent
Three years of executive-level administrative experience

Nice To Haves

Bachelor's Degree
Experience working with senior-level leaders or executives
10 or more years of experience in a university or higher education environment
Project management experience

Responsibilities

Provide high-level administrative support for the Office of the Dean of the School of Medicine
Primary backup to the Senior Aide to the Sr. VP/Dean
Administer and manage budget for supplies, events, and general office expenses
Oversee process flow
Organize and manage documents for SOM faculty recruitment searches
Maintain the database, including preparing reports for SOM faculty recruitment activity
Oversee the day-to-day operations of the Dean's office, including but not limited to supply management, office equipment maintenance, break rooms, main conference room, etc.
Assist with organizing space resources for the Dean's office
Provide backup to the Executive Assistant to the Executive Dean
Support to the Assistant Deans for Finance and Administration