Executive Administrative Assistant

Guidehouse•Arlington, VA

31d

About The Position

The Administrative and Executive Assistant will provide comprehensive administrative and day‑to-day support to two Senior Executive Service (SES)–equivalent principals within the Defense Advanced Research Projects Agency (DARPA). A core responsibility of this role is independently managing and optimizing both principals’ complex calendars, including fielding scheduling requests, evaluating competing priorities from a wide range of stakeholders, and making informed decisions to ensure each day is effectively structured. The Administrative and Executive Assistant will collaborate closely with teammates, office staff, and external partners to assess shifting needs and balance fast-moving demands. They will be expected to maintain exceptional organization, operate with a high degree of autonomy, and proactively anticipate challenges in an environment where preferences and procedures evolve rapidly.

Requirements

An ACTIVE and CURRENT SECRET federal security clearance
Associate's Degree
THREE (3) or more years of increasingly responsible administrative support experience, including TWO (2) years supporting executive-level management.
Experience supporting a U.S. Government client
Experience with tracking and scheduling short-term and long-term meetings for leadership, including external and internal meetings
Experience with managing administrative tasks, including ensuring packages are signed by leadership in a timely manner and assisting clients with basic IT needs and issues as they arise
Ability to work closely with teammates and colleagues to manage invitations and higher-level engagements for office leadership, ensuring they have received the necessary materials to prepare for all upcoming engagements
Ability to learn client specific processes for records management and other administrative tasks

Nice To Haves

An ACTIVE and MAINTAINED "TOP SECRET/SCI (TS/SCI)" Federal or DoD security clearance
Prior senior executive-level support experience, particularly in a DoD or federally funded R&D environment
Intermediate to advanced proficiency in Microsoft Office Suite and related tools
Ability and desire to learn about program details and expand your skillset in a fast-paced environment

Responsibilities

Manage calendars, schedules, and trackers to keep teammates and leadership informed and prepared.
Monitor, track, and manage all incoming taskers, action items, and deadlines using established tools.

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend