Executive Administrative Assistant

Aston Carter • Santa Clarita, CA

1d • $48 - $52 • Onsite

About The Position

The Executive Administrative Assistant provides high-level administrative and operational support to senior leadership within a biopharmaceutical environment. This role is responsible for calendar management, meeting coordination, and site engagement activities, ensuring seamless day-to-day operations and a positive experience for internal and external stakeholders. This position requires strong organizational skills, attention to detail, and the ability to operate in a fast-paced, highly collaborative environment.

Requirements

• Executive support
• Calendar management
• Administrative support
• Executive administrative support
• Travel management
• Customer service
• Concur

Nice To Haves

• Experience in pharmaceutical, biotech, or regulated environments
• Experience coordinating large-scale meetings or events
• Familiarity with site operations or corporate environments

Responsibilities

• Provide calendar oversight and scheduling support for senior leadership (SVP level)
• Coordinate complex, high-volume calendars, including prioritization of meetings and resolving scheduling conflicts
• Ensure leadership is prepared for meetings with appropriate materials and logistics
• Lead end-to-end coordination of site meetings for internal and external stakeholders
• Manage logistics including: Conference room scheduling and setup, Catering and meal planning, Visitor coordination (security access, badging, etc.), Travel, transportation, and hotel recommendations
• Support site culture initiatives and employee engagement activities
• Plan and coordinate events such as: Holiday celebrations (summer/winter), Team-building activities, On-site engagement events
• Partner with leadership to enhance employee experience and site culture
• Provide general administrative support as needed across the site
• Assist with special projects or technical tasks based on business needs and individual strengths
• Maintain organized records, communications, and documentation

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed