Executive Administrative Assistant
About The Position
At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. Be a part of a company that thinks differently to solve healthcare problems, drive progress, and deliver meaningful innovations. As a Medtronic Executive Administrative Assistant, you will be part of a dynamic and fun team that drives business growth and efficiencies through innovation. This role will be based in our Operational Headquarters located in Fridley, Minnesota office with some flexibility in working remotely approximately 1 day per week based on business needs. Use your passion, organizational skills, and proactive nature to support the leadership team of the Operations Innovation group. Your skills and positive attitude will be essential to help accelerate our ability to meet our goals and delight our business partners. If you have strong communication skills and are highly organized with an ability to prioritize, this winning team would love to have you join them! The position’s primary focus is to provide expert executive-level administrative support to the VP of Business Partnerships and VP of EHS. A successful candidate will require attention to detail, thoroughness, time management and effective prioritization. Bring your talents to an industry leader in medical technology and healthcare solutions – we’re a market leader and growing every day. You can be proud to be a part of technologies that are rooted in our long history of mission-driven innovation. You will be empowered to shape your own career. We encourage and support your growth with the training, mentorship, and guidance you need to own your future success. Together, we can transform healthcare. Join us for a career that changes lives.
Requirements
- High School Diploma or equivalent with 6+ years of administrative support experience
Nice To Haves
- Ability to collaborate with others to achieve goals, while building rapport internally and externally
- Strong organization, technical, and communication skills (both written and verbal)
- Expert working knowledge of Microsoft Office suite (e.g., PowerPoint, Word, Excel, Outlook)
- Associates or Bachelor’s degree
- Technical aptitude including an expert in Microsoft Tools, including Teams for meetings and PowerPoint with the ability to create meeting slides & follow-ups with team members to receive content on time
- Proven experience supporting projects and multi-tasking several priorities/projects/resources
- Ability to thrive in a dynamic team environment and professionally deal with various interruptions
- Experience working with confidential, trusted information
- Proven drive for results and responsiveness
- High degree of self-initiative and ability to quickly learn to handle a wide range of projects, tasks, and issues in original ways
- Strong influence and communication skills with all levels of an organization and external business contacts
- Ability to travel 4-5 times per year (approximately 10-12 days annually)
- For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.
Responsibilities
- Manage the overall Global Business Partnerships Team (i.e. weekly, monthly, quarterly, and annual mtgs., town halls, team communications, strategy documents, action item tracking, team building and community events, etc.)
- Provide administrative support including maintaining calendars, meeting and conference coordination, travel coordination (domestic and international), submitting expense reports, preparing communications, and ordering supplies
- Create meeting minutes, manage agendas, and track actions
- Perform a wide variety of non-routine administrative tasks including supporting periodic special projects or assignments
- Gather, compile and report on information relevant to VP’s assignments (Organizational Health Survey analytics, training completion performance, etc.)
- Use problem solving skills for process improvement in systems, processes, and communications
- Process invoices and purchase orders
- Assist with onboarding new, direct staff members and provide into overall extended team onboarding program
- Manage logistics for quarterly strategic meetings at various global sites, including content preparation, catering, ensuring AV set-up, and venue bookings
- Coordinate with HR, TA, and Hiring Leader to schedule interviews for staff level department openings
- Maintain current org charts, and email distribution lists
- Effectively manage scheduling with internal and external / third party partners (i.e. Software companies, 3PL’s, Transportation/Logistics Carriers, etc.)
Benefits
- Health, Dental and vision insurance
- Health Savings Account
- Healthcare Flexible Spending Account
- Life insurance
- Long-term disability leave
- Dependent daycare spending account
- Tuition assistance/reimbursement
- Simple Steps (global well-being program)
- Incentive plans
- 401(k) plan plus employer contribution and match
- Short-term disability
- Paid time off
- Paid holidays
- Employee Stock Purchase Plan
- Employee Assistance Program
- Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
- Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
