Executive Administrative Assistant

Inspiration Ministries • Indian Land, SC

8d • Onsite

About The Position

The Executive Assistant role is intended for an individual who can work independently with sound judgment and accountability. This position requires a proactive, highly organized person who can manage multiple priorities, coordinate projects, maintain accuracy, and communicate effectively with diverse stakeholders. The ideal candidate is detail-oriented, tech-savvy, skilled in project coordination, and able to take ownership of responsibilities with minimal oversight. They should also have a genuine passion for supporting the ministry’s mission to reach people with the Gospel and help believers grow in their knowledge of God’s Word.

Requirements

• A ministry mindset and understanding of Inspiration's mission are imperative for this position.
• Must demonstrate strong proficiency with MS Office applications and effectively track data and build processes.
• Must be detail oriented as it relates to the accuracy of data and project coordination.
• Sound, biblical Christian faith, and evidence of spiritual maturity.
• Must have experience in ministry and be able to understand the implications of God's Word and apply it on a consistent basis.
• Bachelor’s degree or related experience.
• Project management skills with the ability to manage multiple projects simultaneously.
• High level of proficiency in Microsoft Office Suite.
• Familiarity with content management systems and digital communication platforms.
• Strong verbal and written communication skills, as well as the ability to collaborate effectively with internal teams and external organizations.
• Initiative-taker with the ability to manage own workflow and assist in the workflow of others to meet deadlines while responding to frequent demands of multiple customers.
• Ability to work under pressure and meet tight deadlines.
• Strong analytical and quantitative skills.
• Can-do attitude and ability to positively implement change.
• Strong planning, organizational, and prioritization skills.
• The ability to work in a rapidly changing and growth-oriented environment with changing priorities and developing opportunities.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Strong organizational and multitasking skills with an ability to prioritize tasks.
• Ability to interact effectively with senior management.
• 5+ years of experience in industries directly connected to the functions related to the primary duties and responsibilities of this position.
• Ability to represent the brand voice/image appropriately via all forms of communication.
• Passion for supporting ministry work and aligning with the mission of spreading the Gospel.

Responsibilities

• Assist in coordinating day-to-day office operations, including project coordination, scheduling meetings, managing calendars, and preparing meeting agendas and feedback reports.
• Manage databases and project management tools, ensuring accuracy and confidentiality.
• Support event planning and logistics for ministry activities, events, and workshops.
• Maintain office supplies inventory and coordinate with vendors for necessary orders.
• Assist in compiling and distributing testimonials and reports.
• Track projects, performance metrics, and assist in reporting results.
• Assist in budget preparation, reports, & ongoing accountability of current budget expenses.
• Assist with financial documentation, including coding, processing invoices and expense reports.
• Maintains electronic files, databases.
• Collects reviews and analyzes data as needed.
• Prepare reports, presentations, and other documents as requested.
• Approves timesheets.
• Manage confidential and sensitive information with discretion.
• Provide support for special projects and initiatives as assigned.
• Assist in developing and implementing office procedures and systems to improve efficiency.
• Serve as a point of contact for internal and external communications, directing inquiries to the appropriate team members.
• Assist with calendaring and scheduling of meetings.
• Pick up mail from the mailroom and distribute.
• Perform other administrative duties as requested.
• Assist with managing content schedules and publishing across digital platforms.
• Provide support for online events, webinars, and digital campaigns.
• Maintain digital asset libraries and assist with content updates.
• Assist in creating, scheduling, and monitoring social media content across multiple platforms.
• Track engagement metrics and assist with reporting to optimize content strategies.
• Respond to follower inquiries and engage with the online community as needed.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive