Executive Administrative Assistant

GE Vernova•Schenectady, NY

About The Position

Reporting to the GE Vernova Wind Services Segment Leader, the Executive Administrative Assistant will provide a range of administrative support to Executive leaders in the GE Vernova Wind organization. Independently execute all assigned responsibilities and effectively balance the needs of multiple leaders and operate as part of a team that works together and provides back-up support to other administrative staff as needed. A high level of integrity in handling confidential information is required.

Requirements

Bachelor’s degree or High School diploma and five years’ work experience as an executive administrative assistant, or equivalent experience/ knowledge
Minimum five years’ experience in event planning, administrative support, or complex project management or equivalent experience
Ability to successfully organize and execute details in a fast-paced, ever-changing, environment
Ability to successfully manage competing priorities
Highly results driven with exceptional follow through

Nice To Haves

Outstanding interpersonal skills
A collaborative team player yet able to work independently
Ability to creatively solve problems and drive best outcomes

Responsibilities

Proactively support the assigned leaders and team by independently executing all responsibilities while successfully balancing the needs of multiple Senior Leadership team members
Prioritize, maintain, and organize extensive and complex calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end travel schedules, travel itineraries, air, hotel and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses
Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and make recommendations as needed
Manage a range of general administrative services including ordering supplies and invoice processing
Maintain distribution lists, create the draft for organizational announcements and distribute
Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed
Manage Workday transactions and pull reports as needed
Communicate professionally with internal and external persons, at times acting as first point of contact to functional leader and/or staff making interactions positive experiences.
Work proactively and collaboratively to solve for issues
Handle confidential data and matters discreetly and professionally
Create and manage purchase orders as needed; manage outgoing shipments as needed
Maintain gratitude plan with communications for moments that matter (ie major life events for team)
Work as a team player with others
Special projects as required

Benefits

Healthcare benefits include medical, dental, vision, and prescription drug coverage
Access to Health Coach from GE Vernova, a 24/7 nurse-based resource
Access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services
GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions
Access to Fidelity resources and financial planning consultants
Tuition assistance
Adoption assistance
Paid parental leave
Disability benefits
Life insurance
12 paid holidays
40 hours of personal business time
160 hours of personal illness and caregiving time (subject to state law)
Two weeks of annual vacation (which may be pro-rated based on start date)
Relocation Assistance Provided: Yes
The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas.