Executive Administrative Assistant $50,000 - $82,500

Mille Lacs Corporate Ventures

1d•$50,000 - $82,500•Onsite

About The Position

Mille Lacs Corporate Ventures (MLCV) is seeking an organized and dependable Executive Administrative Assistant to support the Chief of Staff, executive leadership, and the day-to-day needs of the Executive Office. This role is crucial for ensuring the smooth operation of the office by managing schedules and meetings, supporting Board activities, organizing documents and records, and providing administrative support to the General Counsel. The ideal candidate will be adept at managing multiple priorities, possess a keen eye for detail, and handle confidential information with utmost care. This is an onsite position located in Onamia, Minnesota, requiring a five-day-per-week office presence.

Requirements

Associate's degree in Business Administration, Office Administration, Legal Studies, or a related field preferred; and/or three (3) or more years of experience supporting executives, legal professionals, or senior leaders.
Experience managing multiple assignments and deadlines.
Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to work onsite in Onamia, Minnesota, five days per week.
Ability to obtain and maintain a Gaming Regulatory Authority (GRA) license.
Strong organization and time-management skills.
Strong written and verbal communication skills.
Attention to detail and accuracy.
Good judgment and discretion.
Ability to manage multiple priorities and meet deadlines.
Ability to work independently and ask questions when needed.
Professional and helpful when working with others.
Commitment to supporting the organization's mission, vision, and values.

Responsibilities

Manage calendars, schedule meetings, coordinate travel, and assist with correspondence.
Coordinate Band Member requests, including hotel reservations and other support.
Coordinate meeting details and ensure materials are prepared and accessible.
Process expenses and maintain files and records.
Handle confidential information with care and discretion.
Coordinate Board of Directors and committee meetings.
Organize and distribute agendas and meeting materials.
Take, finalize, and distribute meeting minutes.
Maintain Board records and documents.
Track assigned action items and provide reminders and updates.
Provide administrative support to the General Counsel as assigned.
Assist with contracts and legal documents.
Coordinate Tribal, Federal, and State filings as directed.
Organize legal records, contract files, and due diligence materials.
Assist with legal correspondence and other administrative needs.
Format, proofread, organize, and distribute reports, presentations, correspondence, and other documents.
Keep Executive Office files, templates, and records organized and up to date.
Track assigned deadlines and follow-up items.
Coordinate meetings and other administrative needs with internal and external partners.
Provide administrative support for projects as assigned.
Look for ways to improve office organization and administrative processes.
Perform other duties as assigned.