Executive Administrative Assistant

Chief Isaac Group of Companies•Dawson City, YT

3d•Onsite

About The Position

The Executive Administrative Assistant provides high-level administrative and organizational support to the Chief Executive Officer and executive team, ensuring the efficient day-to-day operation of the office. This role supports multiple companies within the organization and requires exceptional organizational skills, professionalism, discretion, and the ability to manage competing priorities in a fast-paced, multi-company business environment. The Executive Administrative Assistant serves as a key point of contact for internal staff, clients, vendors, and external stakeholders across the organization's affiliated companies.

Requirements

Diploma or certificate in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience.
Minimum of 3–5 years of experience providing executive-level administrative support.
Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and business communication platforms.
Excellent written and verbal communication skills.
Strong organizational, time management, and multitasking abilities.
Demonstrated ability to prioritize competing demands across multiple business entities.
Ability to handle confidential information with discretion and professionalism.
High level of accuracy and attention to detail.
Ability to work independently while supporting a collaborative team environment.

Nice To Haves

Experience supporting multiple executives, departments, or companies is considered a strong asset.
Experience supporting senior leadership in a corporate or private-sector environment.
Experience working in a multi-company or multi-entity organization is considered an asset.
Experience with accounting software and payroll systems is an asset.
Familiarity with bookkeeping, accounts payable/receivable, and office financial processes is considered an asset.

Responsibilities

Provide confidential administrative support to the Chief Executive Officer and senior management team.
Provide administrative support across multiple companies, ensuring consistency, efficiency, and effective communication between business units.
Manage executive calendars, schedule meetings, appointments, and travel arrangements.
Prepare, edit, and proofread correspondence, reports, presentations, contracts, and other business documents.
Coordinate meetings by preparing agendas, distributing materials, recording minutes, and following up on action items.
Screen phone calls, emails, and visitors, responding to inquiries or directing them appropriately.
Maintain confidential business records, files, and corporate documents for multiple entities.
Assist with preparing reports, budgets, expense claims, and financial documentation.
Coordinate office operations, including ordering supplies, managing service providers, and maintaining office equipment.
Support payroll, human resources, accounting, and other administrative functions by preparing and organizing documentation as required.
Monitor deadlines and ensure timely completion of projects and executive commitments across multiple companies.
Organize company meetings, events, training sessions, and corporate functions.
Build and maintain positive working relationships with clients, suppliers, business partners, and stakeholders.
Recommend and implement administrative process improvements to increase efficiency across the organization.
Perform other administrative and executive support duties as assigned.