Executive Administrative Assistant (Onsite: Sunnyvale, CA)

Danaher•Sunnyvale, CA

4d•Onsite

About The Position

The Executive Administrative Assistant is responsible for providing dedicated support to executive leaders and operates with a high degree of autonomy, discretion, and judgment. The Executive Administrative Assistant is expected to anticipate business needs, manage competing priorities, and coordinate activities across senior leadership teams and multiple functions. This position reports to the VP of Digital Transformation and IT and will also support IDT General Counsel and the Chief Commercial Officer with their needs. The role is part of the Executive Administration team located in Sunnyvale, CA and will be an on-site role.

Requirements

High school diploma or equivalent required
Minimum of 6+ years of executive administrative support experience supporting senior leaders in a complex corporate environment.
Demonstrated experience managing executive calendars, travel coordination, expense reporting, and meeting logistics utilizing Microsoft Office 365 applications and related business systems

Nice To Haves

Supporting senior executives in a global, matrixed corporate environment.
Coordinating executive travel, leadership meetings, onsite events, and cross-functional business activities.
Utilizing enterprise systems such as Concur, Workday, SAP, Microsoft 365, Teams, and SharePoint to support executive operations.

Responsibilities

Provide comprehensive executive support by managing complex calendars, coordinating meetings across multiple time zones, preparing executives for key interactions, and serving as a primary point of contact for leadership activities and events.
Coordinate domestic and international travel, process and reconcile expenses, monitor administrative expenditures, and ensure compliance with company policies and reporting requirements.
Lead logistics and operational support for executive visits, leadership meetings, town halls, customer engagements, and special events, including facilities, technology, catering, visitor management, and related services to deliver a seamless and confidential experience.