Onsite Administrative Assistant

Associa • Margate, FL

2d • Onsite

About The Position

Associa is seeking a dedicated Administrative Assistant to provide essential administrative support to the property management team at one of their communities located in Margate, FL. This is a temporary, part-time position expected to last approximately three (3) months. The schedule is Monday through Friday, 9:00 AM to 4:00 PM, with a one-hour unpaid lunch break. Administrative Assistants are the heart of property management operations, making a significant impact through providing crucial administrative support, acting as a central point of contact, maintaining accurate records, managing calendars, and building positive relationships with clients, tenants, and vendors.

Requirements

• Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required
• At least one year of directly related or closely related experience

Responsibilities

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED