Executive Administrative Assistant (Onsite)

RTX•East Hartford, CT

1d•$60,000 - $114,000•Onsite

About The Position

The Executive Administrative Assistant provides executive administrative support to a member of the Operations Leadership Team / Vice President and Executive Team of the Operational Excellence organization. At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Pratt & Whitney is a world leader in the design, manufacture and service of aircraft engines and auxiliary power systems and has been revolutionizing modern flight for over 100 years. Join us and help shape the future of aerospace and defense.

Requirements

Associates degree with at least 8 years of executive administrative support experience OR in absence of a degree, 10 or more years of executive administrative support experience
Advanced proficiency in Microsoft Office 365 (Outlook, PowerPoint, Excel, Word, etc.)
U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Responsibilities

Managing complex and frequently changing calendars, meetings, appointments, and leadership commitments. Proactively identify scheduling conflicts and recommend solutions based on business priorities.
Preparing leaders for meetings by coordinating agendas, materials, presentations, and required pre-work. Arranging catering for internal and external meetings.
Coordinating domestic and international travel arrangements, itineraries, and related logistics as needed.
Processing and reconciling invoices, expense reports, and related documentation, ensuring timely and accurate submission in accordance with company policies and procedures.
Screening/fielding incoming inquiries, scheduling requests, and provide timely responses, as well as direct items to appropriate individuals for action and/or informational purposes. Coordinating confidential and sensitive information with a high degree of discretion.
Managing electronic distribution lists and organizational charts, confidential information and material on a regular basis, management and organization of executive email, supplies for the department, ordering and organizing as necessary.
Ensuring shared spaces are organized and maintained to support leadership activities. Monitoring office supplies, equipment, and materials; maintain appropriate inventory levels and coordinate replenishment, as needed.
Partnering with Executive Administrative Assistants across Operations, Quality, Engineering, and Programs Leadership to establish clear communication and coverage for one another, as required.
Have flexibility for occasional off shift work as needed for events and surges