Executive Administrative Assistant

6149-DePuy Synthes Products Legal Entity•West Chester, MA

2d•Hybrid

About The Position

The Executive Administrative Assistant serves as a trusted strategic partner, providing high-level administrative and operational support in a fast-paced, dynamic environment. As an individual contributor in the Administration & Secretarial function, the role manages complex executive priorities, anticipates business needs, and maximizes executive productivity in support of organizational objectives. The position supports the VP Controller and VP Treasurer and is hybrid, with listed locations in Raynham, Massachusetts; Palm Beach Gardens, Florida; Raritan, New Jersey; and West Chester, Pennsylvania. Johnson & Johnson has announced plans to separate its Orthopaedics business as DePuy Synthes. The planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, consultations, regulatory approvals, and other customary conditions. If the transaction concludes, the employee is anticipated to become an employee of DePuy Synthes, with employment governed by its processes, programs, policies, and benefit plans. The posting states that the role is overtime eligible. The anticipated base pay range is $66,000 to $106,260. Subject to plan terms, employees may participate in the company’s consolidated retirement plan (pension) and 401(k) savings plan. Listed time-off benefits include vacation, sick time, holiday pay, work/personal/family time, parental leave, bereavement leave, caregiver leave, volunteer leave, and military spouse time-off.

Requirements

High school diploma required.
At least 6 years of administrative or similar experience, including significant experience supporting Vice Presidents, senior executives, or executive leadership teams.
Proven expertise managing complex calendars and competing priorities in a fast-paced environment, with exceptional organizational and time-management skills and flexibility in responding to changing business needs.
Ability to anticipate needs, solve problems proactively, and execute independently with minimal direction and a solution-oriented mindset.
Excellent interpersonal, communication, and relationship-building skills, including the ability to interact confidently with senior leaders and stakeholders.
Proven ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
Demonstrate Johnson & Johnson’s Leadership Imperatives and Credo to internal and external stakeholders.

Nice To Haves

Associate’s degree preferred.

Responsibilities

Manage a complex, dynamic executive calendar, balance competing priorities and strategic business needs, resolve scheduling conflicts proactively, and adapt to urgent requests and changing demands.
Coordinate assignments and guide administrative team members to ensure accurate, timely, high-quality deliverables; provide feedback to executive leaders within the Administration & Secretarial function.
Serve as the primary liaison between the Vice President, senior leaders, employees, business partners, external contacts, and vendors; build collaborative relationships, communicate professionally, and prioritize executive-related inquiries for action, response, or referral.
Process data and prepare meeting materials, correspondence, presentations, and other documentation in a variety of formats.
Coordinate leadership meetings, off-sites, business reviews, and other high-profile events.
Handle highly sensitive and confidential information with discretion, professionalism, and integrity.
Coordinate domestic and international travel arrangements, meeting logistics, and expense reporting.
Support special projects, process improvements, and initiatives that enhance executive and organizational effectiveness.

Benefits

Participation in the consolidated retirement plan (pension), subject to plan terms.
401(k) savings plan, subject to plan terms.
Vacation: 120 hours per calendar year.
Sick time: 40 hours per calendar year, with different amounts for employees residing in Colorado or Washington.
Holiday pay, including floating holidays: 13 days per calendar year.
Work, Personal and Family Time: up to 40 hours per calendar year.
Parental leave: 480 hours within one year of the birth, adoption, or foster care of a child.
Bereavement leave: 240 hours for an immediate family member and 40 hours for an extended family member per calendar year.
Caregiver leave: 80 hours in a 52-week rolling period.
Volunteer leave: 32 hours per calendar year.
Military spouse time-off: 80 hours per calendar year.