Executive Administrative Assistant to VP

Northrop Grumman • Roy, UT

6d • $68,300 - $113,900 • Onsite

About The Position

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
Northrop Grumman Defense Systems is seeking an Administrative Assistant to the VP of Engineering. This position will be located in Roy, UT.
The position requires a self-motivated professional who will provide high-level administrative and operational support to the Defense Systems Sector VP of Engineering and the broader leadership team. This role manages complex calendars, coordinates senior-level meetings and events, prepares executive-level communications and presentations, and serves as a key point of contact for internal and external stakeholders. The ideal candidate is proactive, highly organized, exercises sound judgment and can effectively manage multiple priorities in a fast-paced environment while maintaining strict confidentiality.

Requirements

• High School diploma/GED with a minimum of 10 years related work experience, including a minimum of 6 years of experience supporting senior leadership.
• Demonstrated proficiency with Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams) and virtual meeting platforms.
• Proven experience managing complex calendars, travel arrangements, and meeting logistics.
• Strong written and verbal communication skills, with the ability to draft and edit professional correspondence and presentations with an ability to act as effective gatekeeper and liaison
• Excellent organizational skills and attention to detail; able to prioritize and manage multiple tasks with competing deadlines.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Strong interpersonal skills and customer-service orientation, with the ability to work effectively across all levels of the organization.
• Ability to obtain and maintain a Secret security clearance.

Nice To Haves

• Experience supporting C‑suite or VP-level leaders in a large, matrixed organization.
• Familiarity with Workday and Concur
• Experience coordinating large meetings, offsites, or events.
• Demonstrated ability to anticipate needs, take initiative, and work with minimal supervision.
• Experience in budgeting
• Experience in an engineering, aerospace/defense, or highly regulated environment is a plus.
• Current active Secret security clearance.

Responsibilities

• Manage complex calendars, including scheduling meetings, resolving conflicts, and ensuring appropriate preparation time and materials for the executive.
• Coordinate domestic and international travel arrangements, including itineraries, transportation, lodging, and changes as needed.
• Plan and support leadership meetings, town halls, and other events (agenda development, materials preparation, logistics, minutes, and follow-up actions).
• Prepare, edit, and format correspondence, reports, presentations, and other executive-level documents with a high degree of accuracy and professionalism.
• Screen, prioritize, and route incoming emails, calls, and requests; respond on behalf of the executive where appropriate and escalate issues as needed.
• Track and support completion of action items, deadlines, and recurring deliverables for the executive and leadership team.
• Process and reconcile expense reports, purchasing requests, and other administrative transactions in accordance with company procedures.
• Maintain organized files and records (electronic and paper) to ensure easy retrieval and compliance with records-management requirements.
• Build and maintain effective working relationships with internal partners and external stakeholders, representing the executive with professionalism and discretion.
• Handle sensitive and confidential information with the highest level of integrity and judgment.
• Anticipating the executive needs and ability to solve complex operational bottlenecks independently.
• Support special projects and ad-hoc assignments as requested by the executive or HR/leadership.

Benefits

• Relocation assistance may be available
• health insurance coverage
• life and disability insurance
• savings plan
• Company paid holidays and paid time off (PTO) for vacation and/or personal business
• overtime
• shift differential
• discretionary bonus
• Annual bonuses
• Long Term Incentives (for VP or Director positions)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED