Executive Administrative Assistant to the CEO

Care Alliance•Cleveland, OH

16h•Onsite

About The Position

Care Alliance Health Center is seeking an Executive Administrative Assistant to provide high-level executive, administrative, and strategic support exclusively to the Chief Executive Officer. This role involves managing priorities, communications, Board responsibilities, community engagement, travel, speaking engagements, and key organizational initiatives. The Executive Administrative Assistant provides comprehensive support to the CEO by managing a highly complex and frequently changing calendar, coordinating internal and external meetings, preparing executive communications, supporting Board governance activities, and ensuring the CEO is prepared for meetings, events, public appearances, and strategic priorities. This position is ideal for someone who can anticipate needs, manage competing priorities, maintain confidentiality, and represent the Office of the CEO with professionalism, discretion, and sound judgment.

Requirements

High school diploma or equivalent required
Minimum of five years of experience providing executive-level administrative support to senior executives
Experience supporting a Chief Executive Officer or other C-suite executive preferred
Experience coordinating Board of Directors and executive committee activities
Exceptional written and verbal communication skills
Demonstrated experience drafting executive correspondence, presentations, reports, and professional communications
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
Strong organizational, project management, and time management skills
Ability to maintain confidentiality and exercise independent judgment

Nice To Haves

Associate or bachelor’s degree in business administration, Healthcare Administration, Communications, Public Administration, or a related field
Experience in a Federally Qualified Health Center, healthcare, nonprofit, or public sector organization
Experience coordinating executive travel and public speaking engagements
Experience supporting executive communications, media preparation, and Board governance
Experience working with executive leadership in a fast-paced, mission-driven environment.

Responsibilities

Provide comprehensive executive support exclusively to the Chief Executive Officer
Manage a complex and frequently changing executive calendar
Coordinate meetings, Board commitments, committee obligations, community events, travel, and speaking engagements
Prioritize appointments and proactively resolve scheduling conflicts
Prepare daily schedules, briefing materials, agendas, and background information for meetings and events
Draft, edit, proofread, and coordinate executive correspondence, reports, presentations, talking points, and professional communications
Track executive action items and ensure timely follow-up
Coordinate internal and external communications initiated by the CEO
Collaborate with the Director of Marketing & Communications to support aligned executive messaging
Assist with preparation for media interviews, public appearances, and executive presentations
Prepare Board agendas, meeting materials, executive reports, and presentation packets
Coordinate Board and committee meeting logistics, scheduling, communications, and technology
Maintain Board calendars and governance records
Record and distribute Board and committee meeting minutes as requested
Coordinate travel arrangements, itineraries, accommodations, transportation, and expense documentation
Manage the CEO’s participation on external boards, committees, advisory councils, and community organizations
Coordinate conferences, community events, and speaking engagements
Prepare briefing materials, biographies, presentations, and supporting documentation for external engagements
Support executive projects, strategic initiatives, deadlines, deliverables, and cross-functional follow-up
Serve as a primary point of contact between the CEO and executive leadership, Board members, staff, community partners, elected officials, donors, and external stakeholders.