Executive/ Administrative Assistant - Engineering (34480)

Boswell • South Hackensack, NJ

5d • $28 - $33 • Onsite

About The Position

Due to continued growth, Boswell is seeking a highly organized and proactive Administrative Assistant to serve as the key administrative partner to our Vice President of our vital Power & Energy Division. Our ideal candidate is detail-oriented, adaptable professional capable of managing multi-faceted responsibilities in a fast-paced engineering environment while maintaining the highest level of confidentiality and professionalism. This vital position reports daily to our South Hackensack, NJ Headquarters.

Requirements

• A minimum of 7+ years of proven administrative experience within an Engineering, Utilities and/ or Construction office environment (electric utilities experience preferred but not required)
• Associate’s Degree, Bachelor’s Degree or relevant Certification(s) are preferred.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with a strong aptitude for learning industry-specific database software
• Exceptional verbal and written communication skills (including expert-level grammar and proofreading); strong and collaborative problem-solving capabilities
• Demonstrated ability to multi-task, prioritize conflicting deadlines, and operate independently as a self-starter

Responsibilities

• Provide administrative assistance to the Department Head, including calendar management, meeting coordination, travel arrangements, and telephone screening
• Prepare, proofread, and format highly detailed technical correspondence, client forms, spreadsheets, and engineering reports; maintain and update divisional databases, physical files, and digital scans
• Learn, implement and lead the required processes for various clients and stakeholders (including electric utilities, municipalities)
• Coordinate logistics, scheduling, and materials for internal team meetings, external client presentations, and industry conferences
• Discreetly handle and safeguard proprietary business information and sensitive client data

Benefits

• Comprehensive medical, dental, and vision insurance
• Flexible Spending Account (FSA) and Health Savings Account (HSA)
• 401(k) with company match
• Company-paid life insurance
• Short-Term/Long-Term Disability (STD/LTD)
• Generous Paid Time Off (PTO) including vacation, sick days, and holidays
• Paid Maternity and Paternity Leave
• Expert training and mentoring, including Boswell Academy and tuition assistance programs

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree